Legal Administrative Assistant

Ametek, Inc. • Easttown Township, PA

16h

About The Position

The Legal Administrative Assistant will provide comprehensive support for ongoing legal work in our Corporate Law Department. He/she is expected to work independently as well as in a team environment and communicate effectively with all levels of management.

Requirements

• High School Diploma/GED required
• Minimum of 2-4 years of relevant experience
• Exceptional customer service skills
• Basic understanding of legal terminology and legal forms
• Basic familiarity with Internet and Internet research
• Advanced level proficiency with Microsoft Excel, PowerPoint, Word and Thomson Reuters® Legal Tracker
• Must be highly organized, articulate, team-oriented, and able to multitask
• Strong verbal and written communication skills
• Ability to read, analyze, and interpret general business periodicals, professional journals, corporate policies, or governmental regulations
• Ability to write reports and business correspondence and to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Demonstrated ability and willingness to use AI tools to improve productivity, decision-marking, work quality, and to reduce costs. The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs

Nice To Haves

• Paralegal Certificate preferred
• Notary Public certification

Responsibilities

• Create, organize, and maintain confidential files of correspondence and transmittals, and file database
• Facilitate execution of contractual documents, including NDAs, consulting agreements, statements of work, purchasing T&Cs and various other company-standard agreements, including via DocuSign
• Maintain database of all intellectual property, generate reports, and coordinate patents and trademark filing with divisions and outside counsel
• Process invoices in e-billing system and maintain files regarding services provided by outside counsel
• Perform clerical duties including filing, photocopying, mailing, ordering office supplies, proofreading and database maintenance with great attention and detail
• Provide support and backup to activities of department paralegals
• Other duties may be assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED