Legal Administrative Assistant

State of Montana • Helena, MT

7d • Onsite

About The Position

This position provides a variety of legal assistance and administrative support services to approximately 19 attorneys and the Office of Legal Affairs (OLA) management team. The successful candidate will provide comprehensive legal and administrative support by preparing legal documents, managing case files and court deadlines, maintaining case management systems, coordinating court filings, proofreading legal documents for accuracy and compliance, tracking commitments and guardianship matters, communicating with courts and government agencies, and assisting attorneys with litigation preparation, exhibits, dockets, and case timelines. Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

Requirements

• Knowledge of legal terminology, legal cite checking, and state Rules of Civil Procedure.
• Knowledge of legal formatting requirements in various courts and other jurisdictions.
• Ability to work independently and within a team environment.
• Ability to navigate State and Federal court systems.
• High School Diploma or equivalent and two years job-related college or vocational training.
• Four years of administrative support experience in legal settings, including experience with pleadings, legal terminology, and filing processes with various court systems.

Responsibilities

• Preparing legal documents
• Managing case files and court deadlines
• Maintaining case management systems
• Coordinating court filings
• Proofreading legal documents for accuracy and compliance
• Tracking commitments and guardianship matters
• Communicating with courts and government agencies
• Assisting attorneys with litigation preparation, exhibits, dockets, and case timelines

Benefits

• Healthcare coverage
• Retirement plans
• Paid vacation
• Sick leave
• Holidays
• Work/life balance
• Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED