Legal Administrative Assistant

Foley Hoag LLP•Denver, IA

2d•$63,400 - $95,000•Hybrid

About The Position

The Denver Office of Foley Hoag LLP seeks a Legal Administrative Assistant to provide administrative support to lawyers in the Business and Healthcare Departments. As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide administrative support to an assigned team of legal professionals and may also provide back-up administrative support to lawyers and other legal staff, including peers. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world class” service to internal and external clients. This hybrid role requires a 60% in-office presence in our Denver office, equating to at least three days a week onsite.

Requirements

At least three years of experience in an administrative support capacity in a law firm environment
Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion
Advanced Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint
Strong attention to detail and outstanding organizational skills
Strong client service orientation
Excellent verbal and written communication skills
Demonstrated ability to listen to others, follow instructions, and accept feedback
Ability to work effectively with others
Ability to work independently and a strong sense of accountability
Flexibility to work outside standard business hours as needed
Ability to commute to and from firm office location on regular basis
Ability to lift and transport up to 10 lbs

Nice To Haves

Prior experience in business or healthcare law a plus
Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
An appreciation for Foley Hoag’s core values of excellence, service ethic, collegiality, and inclusivity

Responsibilities

Maintain calendars for assigned attorneys, including systematically creating and organizing meetings, proactively resolving scheduling conflicts, coordinating and booking in-person and virtual meetings, and prioritizing commitments to optimize workflow and time management
Coordinate and modify domestic and international travel arrangements as directed, and prepare accurate and timely expense reports
Prepare all materials related to the firm’s billing process in an efficient and timely manner, including reviewing and editing prebills as directed
Serve as primary point of contact for internal and external inquiries, exercising professionalism and sound judgment; triage competing demands on attorneys’ time in relation to overall priorities
Initiate and coordinate conflict checks in accordance with new client and matter intake procedures
Maintain contact management system and manage contact communication processes for assigned attorneys
Complete daily time entry diaries for timekeepers accurately and on schedule, ensuring all billable and non-billable time is properly captured
Draft, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
Proofread all work products to ensure completeness and accuracy
Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
Participate in firm-provided training programs and apply learned skills to daily work product
Maintain organized paper and electronic files, and design and implement organizational systems where appropriate
Photocopy and scan materials as needed, and perform additional office duties as requested