Legal Administrative Assistant

Ballard Spahr LLP•Minneapolis, MN

3d•$85,000 - $95,000•Hybrid

About The Position

Ballard Spahr is seeking an experienced Legal Administrative Assistant with demonstrated litigation, technical, and administrative skills to support attorneys and clients in their Minneapolis office. The role requires a proactive professional who can anticipate needs, manage competing priorities, and deliver exceptional client service in a fast-paced legal environment. This is a hybrid position with a work schedule of 3 days a week in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and sound judgment within their assigned authority, and champion collaboration with attorneys, colleagues, and clients in commercial finance, banking and bankruptcy litigation.

Requirements

Minimum of 5 years of commercial finance, banking and bankruptcy litigation experience in a law firm or comparable professional services environment.
Ability to think and work proactively and independently with minimal supervision.
Experience preparing and e-filing documents in state and federal courts.
High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook.
Demonstrated ability to exercise sound judgment, work independently with minimal supervision, and manage confidential information.
Strong organizational skills and the ability to prioritize competing demands while maintaining accuracy and attention to detail.

Nice To Haves

Experience with document management systems and time and billing systems preferred.

Responsibilities

Maintain and process case information through final disposition.
Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.
Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.
Maintain attorney calendars, schedules, and contact information.
Support new client intake and related administrative processes.
Provide exceptional internal and external client service while managing multiple priorities.
Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.