Legal Assistant (Corporate Department)

Fasken•Calgary, AB

3d•Hybrid

About The Position

Fasken is seeking a dynamic and experienced intermediate Legal Assistant with a minimum of two (2) to five (5) years of experience in Corporate law. The successful candidate will independently manage the daily activities of her/his lawyers in their Corporate practices. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work. Fasken is a leading international business law and litigation firm with offices in multiple locations, committed to diversity and inclusion, offering a welcoming, supportive, entrepreneurial, and innovative environment.

Requirements

Completion of a Legal Assistant diploma is a requirement; however, an equivalent combination of education, lived experience, and professional expertise will also be considered.
Minimum 2–5 years of experience as a Legal Assistant, ideally within Corporate Commercial, M&A or Securities law (large firm experience preferred).
In-depth understanding of business and legal terminology.
Solid computer and typing skills; proficiency in Microsoft 365, Excel, Power Point, Adobe Pro, digital dictation, iManage, etc.
Ability to work efficiently under pressure and collaborate within a fast‑paced team environment.
Exceptional attention to detail, organizational skills, and ability to manage competing priorities.
Strong client service approach – ready, willing, and able to put clients first and exceed their expectations.
Strong interpersonal skills and ability to build harmonious working relationships.
Self-starter who values working in a collaborative team-based environment.
Exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
Agility and willingness to learn and utilise new technology.
Adaptability to changing priorities in a fast-paced environment.
Strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues.
Ability to treat sensitive and confidential matters with discretion and diplomacy at all times.

Nice To Haves

Intermediate to Senior candidates are encouraged to apply.

Responsibilities

Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Support lawyers with transaction management, including monitoring timelines, coordinating document execution, and assisting with closing processes.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders.
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons).
Transcribing digital dictation.
Assist with monthly billing processes, including entering time dockets, preparing draft bills, and liaising with accounting as required.
Ensuring all physical and electronic filing is organized and up to date on a regular basis.
Support onboarding of new matters, including conflict checks and engagement letter preparation.
Arrange for searches (corporate, PPSA, land title, bankruptcy, etc.) and register security documents under applicable legislation.
Supporting administrative and logistic needs for small client events, promotional items and gifts, event tickets, or internal lunches and dinners.
Delegating tasks to, and coordinating with, other administrative departments.
Providing backup coverage in the absence of other assistants.
Other duties, as assigned, such as reception coverage from time to time.