Legal & Compliance Coordinator

Mercer•Louisville, KY

49d•Hybrid

About The Position

Mercer, a Marsh business, is seeking a Legal & Compliance Coordinator to support the Government Human Services Consulting (GHSC) Legal & Compliance function. The position is part of a cross-functional support team that works with business sectors and operational stakeholders to ensure work is accurate, traceable, and completed on time. The role may be based in Phoenix, Louisville, or Nashville and follows a hybrid arrangement, with at least three days per week in the local office or onsite with clients. The coordinator supports subcontractor legal administration, confidentiality documentation, legal and compliance file management, standard forms processing, mailbox triage, audit review coordination, obligation and deadline tracking, and status reporting. The role partners with Legal, Compliance, and business stakeholders to promote consistent processes, policy adherence, and ongoing workflow improvement. It uses Microsoft Office and Smartsheet to create communications, trackers, reports, presentations, and manage tasks and deadlines. Marsh describes its environment as diverse, inclusive, and flexible, with professional development opportunities, interesting work, supportive leaders, and a range of career opportunities and benefits intended to enhance employee well-being.

Requirements

High school diploma or equivalent.
3–5 years of experience in a legal administrator or coordinator role.
Strong written and verbal communication skills.
High-fidelity document management experience.
Experience handling sensitive, highly confidential information with discretion and risk awareness.
Proven deadline control and attention to detail.
Working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Nice To Haves

Bachelor’s degree.
Audit-ready mindset.

Responsibilities

Coordinate subcontractor legal administration, including onboarding, engagement changes, renewals, and offboarding.
Prepare, issue, track, and maintain Non-Disclosure Agreements and related confidentiality documents, following up to support timely execution.
Manage version control for legal and compliance files, including accurate labeling, controlled access, and retention of approved final versions in designated repositories.
Draft, assemble, and process standard legal forms and templates in accordance with internal requirements.
Monitor and manage the team mailbox, triage requests, route items to appropriate contacts, and support service-level response expectations.
Support compliance audit reviews, validate document completeness, and coordinate audit completeness.
Track compliance obligations and key dates, maintain a centralized deadline calendar, and escalate upcoming or at-risk deadlines.
Maintain accurate logs and status reports for NDA status, subcontractor documentation, audit requests, and deadlines.
Partner with Legal, Compliance, and business stakeholders to support consistent processes, policy adherence, and continuous improvement in coordination workflows.
Use Microsoft Office Suite to create correspondence, trackers, reports, and presentations, and use Smartsheet to manage workflows, task assignments, and deadline tracking.