Legal & Business Operations Assistant
About The Position
We are seeking a legal secretary to support our General Counsel (GC) and Chief Operating Officer (COO) in a hybrid role that combines legal and administrative support and analytical project work. This is a full-time (40 hours/week) salaried position at our Santa Ana office. This position requires someone who is detail-oriented, highly organized, and comfortable shifting between routine administrative responsibilities and higher-level analytical tasks. This is a newly created position that is designed to evolve in alignment with the needs of the GC and COO. It is best suited for someone interested in taking a proactive approach to helping define and refine the role in a manner that leads to increased responsibility, ownership, and autonomy over time.
Requirements
- 8+ years of legal or executive administrative support experience
- Strong proficiency in Microsoft Outlook, Word and Excel (data organization, basic analysis, reporting)
- High attention to detail and strong organizational skills
- Proactive approach to company operations and workflow
- Ability to manage multiple priorities and work with minimal supervision
- Strong written and verbal communication skills
- Discretion and professionalism in handling sensitive information
Responsibilities
- Provide day-to-day administrative support to GC and COO, and periodic support for other members of the senior management team
- Assist with legal document preparation, organization, and tracking (contracts, filings, correspondence)
- Assist with correspondence and communications between the GC/COO and various company departments and employees
- Maintain organized records and file documents in the appropriate physical and/or electronic locations
- Develop, update, and maintain
- Assist in compiling and analyzing data related to operations, projects, and portfolio performance
- Support special projects, including process improvements and internal reporting
- Assist with travel planning and office events
Benefits
- Medical PPO health plan
- dental plan
- 401(k) plan
- life insurance options
- paid vacation
- holidays
- sick leave
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
Number of Employees
11-50 employees
