Legal & Business Operations Assistant

Management Support • Santa Ana, CA

1d • Hybrid

About The Position

We are seeking a legal secretary to support our General Counsel (GC) and Chief Operating Officer (COO) in a hybrid role that combines legal and administrative support and analytical project work. This is a full-time (40 hours/week) salaried position at our Santa Ana office. This position requires someone who is detail-oriented, highly organized, and comfortable shifting between routine administrative responsibilities and higher-level analytical tasks. This is a newly created position that is designed to evolve in alignment with the needs of the GC and COO. It is best suited for someone interested in taking a proactive approach to helping define and refine the role in a manner that leads to increased responsibility, ownership, and autonomy over time.

Requirements

• 8+ years of legal or executive administrative support experience
• Strong proficiency in Microsoft Outlook, Word and Excel (data organization, basic analysis, reporting)
• High attention to detail and strong organizational skills
• Proactive approach to company operations and workflow
• Ability to manage multiple priorities and work with minimal supervision
• Strong written and verbal communication skills
• Discretion and professionalism in handling sensitive information

Responsibilities

• Provide day-to-day administrative support to GC and COO, and periodic support for other members of the senior management team
• Assist with legal document preparation, organization, and tracking (contracts, filings, correspondence)
• Assist with correspondence and communications between the GC/COO and various company departments and employees
• Maintain organized records and file documents in the appropriate physical and/or electronic locations
• Develop, update, and maintain
• Assist in compiling and analyzing data related to operations, projects, and portfolio performance
• Support special projects, including process improvements and internal reporting
• Assist with travel planning and office events

Benefits

• Medical PPO health plan
• a dental plan
• a 401(k) plan
• life insurance options
• paid vacation
• holidays
• sick leave

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed