Legal Assistant, Business & Tax
About The Position
Woods Oviatt Gilman LLP is seeking a Legal Assistant to support its Business & Tax legal team in Buffalo, New York. The role supports attorneys and paralegals with administrative work, including drafting correspondence, answering phones, and communicating with attorneys and clients. The ideal candidate is organized, detail-oriented, polished, discreet, and professional. The position is full-time, Monday through Friday, from 8:00 AM to 5:00 PM, and is classified as nonexempt. The compensation range is $20–$30 per hour; actual compensation depends on factors including qualifications, experience, skills, and office location. Woods Oviatt Gilman LLP is a full-service law firm headquartered in Rochester, New York, with additional offices in Albany and Buffalo. The firm describes its work environment as collaborative and inclusive, with an emphasis on open communication, teamwork, professional growth, and employee well-being.
Requirements
- Strong typing, computer, organizational, and administrative skills, with meticulous attention to detail.
- Excellent communication and interpersonal skills.
- Ability to prioritize workload and independently manage multiple tasks.
- Ability to work as a team player and use firm resources effectively and efficiently.
- Maintain professional contact with attorneys and staff and observe the confidentiality of client and firm matters.
- Type at least 60 words per minute.
Nice To Haves
- One to three years of prior law firm administrative assistant experience is preferred.
- Working knowledge of Kofax, Microsoft Teams, and Microsoft Office Suite applications: Outlook, Word, Excel, and PowerPoint.
Responsibilities
- Assist attorneys and paralegals with corporate forms, transactional documents, and closings, including invoices, wires, and binders.
- Provide administrative support, including transcription, calendar and meeting coordination, filings, courier coordination, and reception relief.
- Open new files, run conflicts checks, and maintain organized client and firm records.
- Draft correspondence, legal documents, and indexes; assemble electronic and physical binders.
- Maintain corporate minute books, stock records, and related filings; research and retrieve corporate records online.
- Record attorney time, coordinate billing and accounts receivable, and support overflow projects as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
