Legal Assistant, Attorney’s Office

Stearns County MN•St. Cloud, MN

6d•$25 - $37•Hybrid

About The Position

Stearns County is seeking a Legal Assistant for the Attorney's Office to provide skilled administrative and legal office support in a fast-paced, multi-task environment. This role involves preparing and maintaining deadline-driven and confidential documents for various case types including civil, criminal, delinquency, child protection, and general counsel. The Legal Assistant will be responsible for maintaining files by reviewing information and routing or referring questions, concerns, and documents to the appropriate sources. The position operates under the general supervision of the Office Services Supervisor and involves frequent public contact. Stearns County's mission is to provide exceptional public services to assure a safe, healthy, vibrant county for all, and they value being Professional, Approachable, Responsive, Collaborative, and Fair & Equitable.

Requirements

High School graduate or equivalent
Two years of post-secondary formal education in paralegal, legal secretarial/office support, office administration, or similar field OR four years of progressively related experience in a government, legal, law enforcement or office support setting
Experience using Microsoft Office Suite
Typing speed of 55 words per minute
Ability to comply with Bureau of Criminal Apprehension's criminal history-related security requirements
All employees are required to reside within the state of Minnesota.
Must be continuously authorized to work in the United States on a full-time basis and must be a resident of Minnesota.

Nice To Haves

Knowledge of office procedures, data entry, and record keeping.
Knowledge of English grammar, punctuation, and vocabulary.
Knowledge of the criminal, civil and juvenile justice system.
Knowledge of legal terminology and procedures.
Ability to work with material in a confidential manner.
Ability to work in a fast-paced environment.
Ability to exercise judgment and discretion and effectively complete tasks.
Ability to prioritize and organize work in a timely matter.
Ability to operate office equipment.
Ability to perform simple mathematical computations.
Ability to maintain filing systems.
Ability to pay close attention to detail.
Ability to effectively communicate verbally and in writing.

Responsibilities

Prepares and processes legal documents and forms to provide attorneys and court with professional and timely documents.
Reviews law enforcement reports to determine completeness, jurisdiction and type of crime and enters into database for review and disclosure to enable appropriate charging decisions.
Prepares and files court exhibits using the State website to ensure accurate filing of exhibits.
Reviews and enters Expungement paperwork and related documents.
Prepares correspondence and briefs ensuring accurate and timely documents.
Establishes and maintains files for court cases, updates the electronic case management system, and prepares discovery for service to provide timely, accurate and efficient office document management.
Assists attorneys by maintaining calendars, documenting notices, filing and retrieving documents, notifying witnesses for hearings and trials, and contacting courts for scheduling of hearings.
Maintains the criminal, juvenile and civil case management system by creating documents, assisting with the development of procedures and entering data for statistics.
Processes incoming mail reviewing for court dates, requests for disclosure and follow-up on pending tasks for attorneys.
Obtains jury trial lists and screens jurors by researching information in office databases to assist attorneys in jury selection process.
Processes supplemental reports from various law enforcement agencies for review by attorneys.
Responds to inquiries from the public and partnering agencies to provide responsive public service.
Reviews legal documents, files, and notices to prosecutors for completeness.
Receives and processes truancy documents through regular contact with school district and social workers.
Images case files, maintains the file room, shreds and scans documents, and rotates records to facilitate professional file management.
Reviews incoming citations and reports to ensure case is eligible for diversion.
Completes BCA operator training and required continued education to gather accurate criminal history information by following BCA protocols.
Attends work regularly and in a timely manner.
Performs other duties as assigned or apparent.