Legal Executive Assistant - NYC Office

McCarthy Tétrault LLP • New York, NY

1d • $90,000 - $110,000 • Onsite

About The Position

McCarthy Tétrault is a leading Canadian law firm seeking a Legal Executive Assistant for its New York office. This role is pivotal in supporting Partners by delivering high-level administrative support across practice management, leadership duties, office operations, and business development initiatives. The Legal Executive Assistant will serve as a key administrative and operational resource, coordinating office activities, proactively anticipating needs, and ensuring smooth and efficient operations to optimize lawyer productivity and support the effective functioning of the office. The firm is recognized as one of Canada’s Top 100 Employers and Canada’s Best Diversity Employers.

Requirements

• A post-secondary education in a legal assistant or administration program, law clerk or paralegal certificate or diploma or a university degree.
• Minimum 3-5 years of experience as a legal assistant or executive assistant.
• Intermediate-Advanced proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint), Kofax or Adobe Acrobat.
• Familiarity with other tools such as iManage, Client Connect, InTapp Time.
• In-depth knowledge of business and legal terminology.
• Attendance in the office may be more than the firm's In-Person Work Environment Policy, when needed and as determined in collaboration with assigned Partners.
• Support for assigned partners may require availability outside regular hours to handle requests promptly.
• Flexibility to work overtime, including evenings and weekends, as needed.

Nice To Haves

• A strong understanding of specific legal practice areas may be needed. The successful candidate will adapt to the unique requirements of a specific practice area, with training provided as required.

Responsibilities

• Coordinating day-to-day office operations to ensure an organized, professional and efficient workplace, liaising with internal and external stakeholders as required.
• Supporting onboarding and offboarding activities for lawyers and staff in collaboration with Human Resources, IT and Finance, ensuring a smooth transition and positive employee experience.
• Coordinating lawyer and office administrative requirements including professional memberships, reporting obligations, registrations and related documentation.
• Drafting, formatting, revising and proofreading a variety of legal and business documents.
• Overseeing Partners’ calendars, emails, files, and daily workflows to ensure efficient operations, including scheduling meetings and coordinating related details.
• Assisting with time entries, billing review, budget tracking, billing deadlines and collections.
• Arranging travel, accommodations and related plans and prepare itineraries.
• Corresponding with clients and respond to client inquiries.
• Coordinating and arranging logistics for client events, conferences, receptions, seminars and other business development initiatives, maintaining client information in CRM systems and tracking sponsorships and outreach efforts.
• Opening, organizing, and maintaining both electronic and physical files in collaboration with Records Management.
• Guiding and mentoring team members on best practices and contributing to change efforts through involvement in pilots, task forces, and new program initiatives. Acting as a role model of the McCarthy Way and Firm values.
• Assisting with periodic personal requests.
• Other duties included.

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree