Executive Legal Assistant - Vice Chancellor's Office

University of Mississippi Medical Center•Jackson, MS

1d•Onsite

About The Position

Under general direction, provides high-level legal administrative support for the General Counsel and Associate General Counsel, performing a variety of responsibilities to include secretarial, technical and administrative functions; performs other related duties as assigned.

Requirements

Degree (Associate or Bachelor) with five (5) years of administrative support experience.
Communicate effectively both verbally and in writing with diverse groups including top level administrators, officials and board members.
Prepare concise and accurate written communications.
Prepare legal documents and complete work assignments.
Set up and maintain database files.
Utilize time management techniques to organize and prioritize work.
Exercise analytical and independent judgment.
Coordinate a variety of projects simultaneously.
Read, research, explain rules, regulations, policies and procedures related to the medical center operations.
Accurately record/transcribe meeting minutes.
Learn medical center organization and key contact personnel.
Identify and research sources of data within the organization to obtain information, maintain confidentiality.
Maintain cooperative working relationships.
Understand standard secretarial procedures and legal office management techniques.
Correct English grammar, punctuation, spelling and proofreading.
Business formats, technical legal terms and processing legal forms, procedures for filing and serving legal documents.
Record keeping and filing systems.
Levels of government and legal system.
Standard office equipment and software applications.
Legal research methods using Westlaw and LexisNexis.
Principles of internet research.
Effective telephone techniques.

Responsibilities

Conduct legal research using local, state, and federal resources and prepare research reports.
Verify research findings and assist staff with legal references.
Manage administrative support for the General Counsel and Associate General Counsel.
Maintain legal records, litigation files, and court documents.
Coordinate calendars, meetings, conferences, and departmental schedules.
Draft legal correspondence, reports, memoranda, and other documents.
Process subpoenas and Public Records Act requests.
Serve as liaison between the Office of General Counsel, university leadership, and the public.
Maintain confidential records, meeting minutes, and agendas.
Recommend improvements to office policies and administrative procedures.