Legal Office Assistant

KMRG, LLC•Oxford, MS

2d•$19 - $24•Onsite

About The Position

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Legal Office Assistant to join our team and provide onsite support to the U.S. Attorney’s Office for the Northern District of Mississippi (USAO NDMS) in Oxford, MS. In this role, you will help keep the office’s daily operations organized and on track by supporting case management, court filings, records, visitor coordination, and other key administrative functions. This position is a strong fit for someone who is dependable, detail-oriented, and comfortable working in a busy professional environment. You will play an important behind-the-scenes role in helping attorneys and staff manage federal cases accurately and efficiently. Applications will be reviewed as they are received. Apply today!

Requirements

Experience providing administrative, legal-office, records, data-entry, customer-service, or similar professional support
Ability to perform detailed data entry with a high degree of accuracy
Ability to organize assignments involving multiple steps and changing priorities
Experience creating, maintaining, and organizing paper and electronic files
Ability to review information, identify discrepancies, and correct errors
Proficiency with Microsoft Office and standard office technology
Ability to learn Government case-management and electronic filing systems
Strong written and verbal communication skills
Professional judgment when interacting with visitors, attorneys, and office personnel
Ability to maintain confidentiality and handle sensitive information responsibly
Ability to work independently and collaboratively in a professional office environment
Must be a U.S. Citizen

Nice To Haves

Experience supporting a legal, court, Government, law-enforcement, or similarly regulated office
Experience opening, maintaining, or closing legal or administrative cases
Familiarity with civil or criminal case records
Experience using CaseView or a comparable case-management system
Experience electronically filing documents through court or Government portals
Experience maintaining confidential or Privacy Act-protected records
Familiarity with document-management or cloud-based file systems
Experience performing quality-control reviews of entered data
College coursework or an undergraduate degree

Responsibilities

Answer, screen, and route incoming telephone calls
Greet visitors and determine the appropriate office contact
Issue visitor badges and maintain visitor sign-in logs
Ensure visitors follow applicable office and security procedures
Receive, date stamp, sort, and log incoming mail and deliveries
Prepare outgoing mail, correspondence, and light shipments
Operate photocopiers, mailing equipment, multiline phones, fax machines, and other office systems
Reserve conference rooms and Government vehicles through online calendars
Open civil and criminal cases based on approved authorizations
Enter case-opening information into CaseView or other Government case-management systems
Create appellate records and enter case closures and declinations
Send new-case notifications identifying the case number and electronic file location
Review source documents and online databases before entering case information
Verify the completeness and accuracy of case data
Identify and correct data-entry errors or inconsistencies
Maintain logs documenting data-entry activity and corrections
Electronically file court documents through applicable court systems and online portals
Upload, organize, and maintain legal and administrative documents
Generate forms, correspondence, and other documents from approved templates
Create and maintain organized paper and electronic files
Archive or prepare records and electronic media for authorized destruction
Support document version control, secure storage, and file sharing
Perform copying, scanning, filing, and document-production assignments
Maintain accurate case, administrative, and office records
Protect confidential, Privacy Act-protected, law-enforcement-sensitive, and proprietary information
Follow applicable Department of Justice records-management and privacy procedures
Ensure Government information remains within authorized systems and facilities
Perform related administrative-support duties as assigned