Legal Assistant (Legal)

SAG-AFTRA • Los Angeles, CA

8h • Hybrid

About The Position

SAG-AFTRA is seeking a Legal Assistant to support a team of legal professionals. This role involves performing a variety of legal and administrative support duties that contribute to the department’s goals and objectives and advance the mission of SAG-AFTRA. The Legal Assistant will handle confidential matters with discretion and professionalism, serving as a key support for legal proceedings and administrative functions within the department.

Requirements

• Must deal with confidential matters in a professional and discreet manner.
• Able to effectively communicate in English through oral and written communication methods.
• Able to use Microsoft and Google applications and other internal information management systems (GSuite/Google Docs/Google Sheets/Google Slides/Gmail/Time Matters/Oracle/Documentum/Cara).
• Detail oriented.
• Able to organize, prioritize, and coordinate multiple tasks under daily deadlines.
• Able to professionally field calls from/deal with irate, hostile, and/or difficult personalities.
• Capable of taking direction from more than one supervisor.
• Superlative interpersonal skills: high degree of patience and tact.
• Must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds, both internally and externally.
• Hold yourself and others accountable for a high level of performance and integrity.
• Must be able to work in a challenging environment where constructive feedback from others is encouraged.
• Must maintain regular and acceptable attendance.
• Must be available and willing to work extended hours (and/or overtime for applicable non-exempt positions) per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
• Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.
• High school diploma or equivalent.
• Minimum of 4 years’ relevant experience in a legal support capacity.
• Pass typing test with 45 WPM.

Nice To Haves

• College degree or applicable college courses a plus.

Responsibilities

• Accept service of and prepare responses to subpoenas, including evaluation, research, and information retrieval.
• Prepare and serve arbitration demands and other legal filings.
• Prepare exhibits for arbitration.
• Prepare, distribute, and archive correspondence, including court and arbitration pleadings.
• Develop reports and perform research for supervisors to support legal proceedings.
• Maintain client-privilege level department files (e.g., member discipline, government affairs, employee cases).
• Serve as a first-level interface for department clientele, exercising discretion and confidentiality.
• Screen visitors and telephone calls.
• Prepare, handle, and track mass mailings of checks and correspondence.
• Receive and distribute department mail.
• Serve as backup to other members of the legal support team.
• Receive and return phone calls as required.
• Coordinate travel arrangements (may be required).
• Attend, record, and compose minutes for meetings (may be required).
• Schedule meetings and arrange conference calls (may be required).
• Prepare expense reports (may be required).
• Transcribe or take dictation (if requested).
• Generate correspondence (if requested).
• Perform other duties as assigned or as the situation dictates.

Benefits

• Salary of $25.16 per hour
• Excellent employee benefits
• Perks
• 35-hour work week
• Colleagues that are passionate about what we do and how they contribute to our mission
• Balance between work and home life responsibilities
• Affordable and comprehensive medical and dental plans
• Generous pension plan
• Employee discounts and perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED