Legal Office Supervisor

Kings County•Hanford, CA

1d•Onsite

About The Position

The Kings County District Attorney Office is currently seeking qualified individuals for the position of Legal Office Supervisor. This role oversees daily operations, exercises independent judgment, and provides essential administrative support to attorneys and management. It is ideal for organized, experienced leaders who thrive on improving processes and contributing to meaningful public service. If you are organized, detail-oriented, and committed to public service, we encourage you to apply today!

Requirements

Equivalent to completion of the twelfth (12th) grade.
Two (2) years of experience at a level equivalent to the classification of Legal Secretary with Kings County.
Qualify for security clearance through a background investigation and fingerprint check.
Ability to work standard 8-hour shifts, alternate shifts, and irregular hours including emergencies, evenings, weekends, and holidays as necessary, work overtime as mandated, and travel within and outside the County.

Responsibilities

Participates in and plans, organizes, assigns, supervises, and reviews the work of clerical staff for one or more units in a County legal office; establishes standards of clerical work performance and sets priorities for workload completion; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
Monitors activities of the work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
Coordinates workflow between clerical, professional, investigative, and other staff.
Coordinates assigned services and operations with those of other divisions and outside agencies.
Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures.
Composes, types, edits, and proofreads a variety of routine to complex documents independently including entitlements, forms, memos, legal documents, reports, newsletter articles, press releases, Board agenda items, ordinances, administrative code revisions, promotional/informational materials, website information, and internal and external correspondence from rough draft, handwritten copy, verbal instructions, or from other material using a computer; inputs and retrieves data and text using a computer terminal.
Understands and carries out complex oral and written directions.
Performs accurate arithmetic and basic financial and statistical computations.
Provides staff assistance to management; prepares or supervises the preparation and maintenance of operational and/or statistical records and reports; prepares and maintains payroll records.
Maintains confidentiality and discretion in handling and processing confidential information and data.
Coordinates, oversees, monitors, and participates in special projects, assignments, and activities as assigned; maintains documentation and files on matters in progress and expedites their completion.
Answers questions and provides information to the public, employees, and other divisions, departments on matters that involve knowledge of departmental operations, rules, and procedures; investigates and responds to complaints and inquiries from citizens, other departments, and agencies; recommends corrective actions to resolve issues.
Represents the County in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
Ensures staff observe and comply with all County and mandated safety rules, regulations, and protocols.
Performs related duties as assigned.