Legal Assistant

CTIRMS•Marquette, MI

6h•Onsite

About The Position

The Legal Support position will provide clerical services required to perform the tasks related to the support of the USAO by providing a variety of direct assistance to the Administrative Officer, Human Resources Officer, Contracting Officer, Assistant United States Attorney’s, paralegals, legal assistants, and other USAO personnel. Additionally, the Legal Support position may also serve as the main office receptionist on a temporary basis, but the main duties are more related to providing litigation clerical support. Responsible for routine file maintenance, including maintaining backup copies of original files, as well as working files. May be required to assist with scanning and indexing of legal documents. Answers telephone calls. Controls access, ensuring visitors are properly cleared, badged and authorized entry to the office space. - Notifies staff members of visitors or incoming calls. Takes messages as necessary. Receives and escorts visitors. Advises callers or visitors of appropriate Federal, State or local agencies to contact concerning matters - outside the USAO’s purview and furnishes the needed address or telephone number when available. Organizes in-house meetings, sends invitations, manages office calendar for attorneys. Performs administrative tasks and small projects such as updating directories, data entry, filing, and document development/preparation. Performs quality control over own work. Provides additional litigation clerical support to the Marquette Branch Office Legal Assistants. Assist’s USAO staff with archiving records according to established file management plans. Be available to perform back-up reception duties.

Requirements

High School Diploma or GED required.
1 year of word processing experience.
Proficiency and demonstrated experience in the use of Microsoft Access.
Proficiency and demonstrated experience in the use of Microsoft Outlook.
Proficiency and demonstrated experience in the use of Microsoft Word.
Proficiency and demonstrated experience in the use of Microsoft Excel.
Proficiency and demonstrated experience in the use of Adobe Acrobat Professional.
Must undergo a favorable background check through local and national criminal databases and credit check.
Must obtain and maintain a favorable suitability determination as required by the contract.
Appropriate background check must be maintained throughout employment.

Responsibilities

Provide clerical services to support USAO personnel.
Provide direct assistance to Administrative Officer, Human Resources Officer, Contracting Officer, Assistant United States Attorneys, paralegals, legal assistants, and other USAO personnel.
Serve as main office receptionist on a temporary basis.
Provide litigation clerical support.
Perform routine file maintenance, including maintaining backup copies of original files and working files.
Assist with scanning and indexing of legal documents.
Answer telephone calls.
Control access, ensuring visitors are properly cleared, badged and authorized entry to the office space.
Notify staff members of visitors or incoming calls.
Take messages as necessary.
Receive and escort visitors.
Advise callers or visitors of appropriate Federal, State or local agencies to contact concerning matters outside the USAO’s purview and furnish the needed address or telephone number when available.
Organize in-house meetings, send invitations, and manage office calendar for attorneys.
Perform administrative tasks and small projects such as updating directories, data entry, filing, and document development/preparation.
Perform quality control over own work.
Provide additional litigation clerical support to the Marquette Branch Office Legal Assistants.
Assist USAO staff with archiving records according to established file management plans.
Perform back-up reception duties.