Legal Secretary (Legal Assistant)

Ramsey County•(Ramsey County Courthouse) Saint Paul, MN

18h•Hybrid

About The Position

The current vacancies are in the Ramsey County Attorney's Office. The eligibility list created by these vacancies may be used to hire other vacancies in the department. There are a total of three vacancies in the County Attorney's Office. One is in the Pretrial Justice Division, one is in the Civil Commitment Unit, and the final vacancy is in the Youth Justice and Wellness Division. Pretrial Justice Division – Desired Experience and Skills: The ideal candidate for the Pretrial Justice Division brings a strong foundation in adult criminal procedures and the ability to navigate a dynamic, high-volume environment. Strong experience with court procedures, including familiarity with scheduling hearings, preparing or reviewing court documents, and understanding courtroom operations. Demonstrated ability to multi-task in a fast-paced environment, such as managing multiple inboxes, accessing various databases, and handling several case-related tasks simultaneously. Proven capacity to work under tight deadlines, prioritize urgent requests, and shift quickly between tasks while maintaining accuracy and follow-through. A background in a legal setting is preferred, such as experience supporting attorneys, working with legal documents, interacting with criminal justice partners, or handling information relevant to court cases. Experience with adult court procedures, including knowledge of timelines, filing requirements, and courtroom expectations. Ability to thrive in a high-volume environment, managing frequent case updates, multiple stakeholders, and rapid changes in priority. Civil Commitment Unit – Desired Experience and Skills: The Civil Commitment Unit of the Ramsey County Attorney’s Office works closely with community members, hospitals, justice partners, case management agencies, and other stakeholders to support vulnerable individuals in Ramsey County experiencing mental illness, chemical dependency, and related concerns. The goal of this work is to promote community safety while ensuring individuals receive access to appropriate care and resources. The ideal candidate for this unit is someone who: Thrives in a fast-paced environment with shifting priorities. Is highly detail-oriented, ensuring accuracy in documentation and communication. Demonstrates strong responsiveness and follow-through when working with internal and external partners. Works effectively in a collaborative setting, maintaining positive relationships with diverse partners. Can manage fluctuating caseloads and adapt to changing work demands. Youth Justice and Wellness Division – Desired Experience and Skills: The ideal candidate for the Youth Justice and Wellness Division brings a strong foundation in juvenile justice work and the ability to navigate a dynamic, high-volume environment. Desired experience and skills include: Experience with juvenile court procedures and practices, including familiarity with court scheduling, documents, timelines, and case flow. Ability to work under tight deadlines, prioritize urgent matters, and adapt quickly to shifting demands. Strong multi-tasking skills, including managing multiple cases, communications, and information sources simultaneously. A background in a legal setting is preferred, particularly work involving court processes, attorneys, justice partners, or case management systems. Knowledge of the criminal justice system is highly desirable, especially as it relates to youth justice, diversion programs, and community-based supports. Flexible Workplace: This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy.

Requirements

An Associate’s degree in legal secretarial studies, criminal justice or a related field.
None (Experience).
Equivalent combination of education and related experience.
None (Certifications/Licensure).
Training and Experience Rating = 100%
Applicants will remain on the list for 90 days or until hired, whichever occurs first.
Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
All employment offers are conditioned upon the applicant passing a criminal background check.
Making false statements or withholding information will cause you to be barred from employment, or removed from employment.
Ramsey County participates in the federal E-Verify program.
Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.
Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce.

Nice To Haves

Strong foundation in adult criminal procedures.
Ability to navigate a dynamic, high-volume environment.
Strong experience with court procedures, including familiarity with scheduling hearings, preparing or reviewing court documents, and understanding courtroom operations.
Demonstrated ability to multi-task in a fast-paced environment, such as managing multiple inboxes, accessing various databases, and handling several case-related tasks simultaneously.
Proven capacity to work under tight deadlines, prioritize urgent requests, and shift quickly between tasks while maintaining accuracy and follow-through.
Background in a legal setting is preferred, such as experience supporting attorneys, working with legal documents, interacting with criminal justice partners, or handling information relevant to court cases.
Experience with adult court procedures, including knowledge of timelines, filing requirements, and courtroom expectations.
Ability to thrive in a high-volume environment, managing frequent case updates, multiple stakeholders, and rapid changes in priority.
Thrives in a fast-paced environment with shifting priorities.
Highly detail-oriented, ensuring accuracy in documentation and communication.
Demonstrates strong responsiveness and follow-through when working with internal and external partners.
Works effectively in a collaborative setting, maintaining positive relationships with diverse partners.
Can manage fluctuating caseloads and adapt to changing work demands.
Strong foundation in juvenile justice work.
Experience with juvenile court procedures and practices, including familiarity with court scheduling, documents, timelines, and case flow.
Ability to work under tight deadlines, prioritize urgent matters, and adapt quickly to shifting demands.
Strong multi-tasking skills, including managing multiple cases, communications, and information sources simultaneously.
Background in a legal setting is preferred, particularly work involving court processes, attorneys, justice partners, or case management systems.
Knowledge of the criminal justice system is highly desirable, especially as it relates to youth justice, diversion programs, and community-based supports.

Responsibilities

Type and/or transcribe a variety of legal correspondence, memoranda and other technical materials (including correspondence, opinions, briefs, contracts, affidavits, motions, petitions, dismissals, complaints, warrants, orders, recorded interviews and subpoenas) from copy, rough draft or from other electronic disclosure.
Prepare various technical and legal documents from general instructions or by following standard procedures, to include responsibility for verifying the accuracy of legal citations.
Electronically filing documents with the courts and arranging legal process service to appropriate parties.
Proofread and edit work product for general phraseology and for proper legal form.
Photocopy image or copy and assemble legal documents; compose routine correspondence, including letters of inquiry and acknowledgment, and trial notebooks; and may provide information regarding court appearance dates.
Maintain files of correspondence and documents (e.g. filing, indexing, imaging).
Contact other public agencies for information relevant to court cases or administrative proceedings, including but not limited to, certified documents, medical records, etc.
Notarize documents.
Record court hearings and related case information; image documents into the county attorney file management system; and index and categorize cases for future retrieval and reference.
Schedule court hearings, depositions and related case matters.
Complete statistical data forms and prepare reports.
Prepare the billing information for the accountant to produce invoices for materials provided to outside/defense counsel.
Request order for processing, printing and certified copies; and review and sign off on invoices.
Create and maintain a positive working environment; work effectively in teams with enthusiasm and initiative to support the vision and mission of the office.