STATE ATTORNEY'S OFFICE, 10TH CIRCUIT- LEGAL ASSISTANT I - 21004246

State of Florida•Bartow, FL

9d•Onsite

About The Position

This is complex and confidential legal administrator work. An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys’ calendars; screening calls and mail; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence.

Requirements

Ability to focus and pay attention to detail.
Ability to follow rules, regulations, policies and procedures.
Ability to operate a computer and other office machinery.
Ability to operate the telephone system and respond to calls promptly and professionally.
Ability to read and comprehend.
Comply with all Public Records statutes and policies.
Dependable and routine in-office attendance during regularly scheduled business hours.
Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders.
Efficient keyboard skills.
Perform quality work within deadlines.
Review and promptly respond to all electronic messaging.
Travel as required.
Work effectively as a team contributor as well as independently.
Knowledge of office procedures and practices.
Knowledge of the principles of correct grammar usage.
Knowledge of basic arithmetic.
Ability to plan, organize and coordinate work activities.
Ability to determine work priorities, assign work and ensure completion of assignments.
Ability to review work for accuracy and quality of content.
Ability to train others.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to interpret rules, regulations, policies and procedures.
Ability to perform basic arithmetical calculations.
Ability to deal effectively with a variety of people.
Ability to prepare reports and maintain records.
A high school diploma or equivalency and two (2) years of secretarial experience or an equivalent combination of both can be substituted for required experience.

Nice To Haves

Bilingual employees will assist in translations as needed.

Responsibilities

Perform administrative and clerical tasks related to criminal court proceedings.
Set up and maintain attorneys' calendars.
Screen calls and mail.
Scan documents.
Provide information to the general public.
Perform data input.
Prepare appropriate legal documents and correspondence.
Accompany ASA to court and assist as required.
Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
Assist with data collection and reports.
Assists victims and witnesses, as needed.
Bilingual employees will assist in translations as needed.
Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants.
Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form.
Generate subpoenas and update case management system from returns.
Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
Maintain calendars, arrange travel itinerary and hotel accommodations and reimbursement forms.
Notarize documentation.
Prepare legal documents.
Provide other services as needed such as transportation, a separate Pre-Trial waiting area and appropriate translator services as needed or requested.
Receive and process Law Enforcement electronic media.
Receive, scan and distribute incoming mail.
Research and prepare reports as necessary.
Responsible for all administrative activities as required.
Secure supplemental case information.
Updates case management system and notes.