Legal Assistant Billing Specialist

Greenberg Traurig•Phoenix, AZ

21d•Hybrid

About The Position

Greenberg Traurig is seeking an entry-level Legal Assistant Billing Specialist to join its Revenue Management Department in the Phoenix office on a hybrid basis. The role supports the Billing Department by preparing, reviewing, and processing client invoices while ensuring accuracy and compliance with firm policies and client guidelines. The specialist will collaborate with attorneys, clients, Billing Specialists, and administrative staff to address billing inquiries and meet deadlines. The position calls for strong analytical skills, attention to detail, communication abilities, and a willingness to learn standard legal billing practices. It reports to the Billing Manager of Revenue Management, and the candidate must be flexible to work overtime as needed.

Requirements

Minimum 1–3 years of prior work experience.
Proficiency in Excel.
Excellent oral and written communication and interpersonal skills, with a professional demeanor and presentation.
Ability to prioritize workload and adapt to a fast-paced environment.
Motivated self-starter who can work under supervision and take a proactive approach in a team setting.
Strong organizational skills and attention to detail, including the ability to manage multiple tasks and deadlines.
Strong analytical and problem-solving skills.
Initiative, good judgment, and excellent follow-up skills.
Ability to work under pressure to meet strict deadlines.
Ability to establish and maintain positive, effective working relationships across all levels of the firm.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Ability to work overtime as needed.

Nice To Haves

Bachelor’s degree in Accounting or Finance is preferred but not required.
Familiarity with firm-approved AI tools such as Copilot, ChatGPT, or similar platforms; willingness to learn these tools is also acceptable.

Responsibilities

Assist with editing time and expense entries in billing software based on requests from Billing Attorneys.
Assist with generating high volumes of complex client invoices.
Work with Billing Specialists to ensure invoices comply with billing guidelines and that required supporting documentation is compiled before submission.
Assist with submitting electronic bills, including supporting documentation.
Work with Billing Specialists to monitor and promptly address invoice rejections, reductions, and appeals.
Assist with and respond to billing inquiries.
Assist with special projects and ad hoc reports as requested.