Legal Administrative Specialist I -III

State of Delaware•Dover, DE

2d•Onsite

About The Position

The Criminal Division seeks a Legal Administrative Specialist to provide clerical/administrative support to Deputy Attorneys General prosecuting cases in the Felony Trial Unit in Kent County. Responsibilities include, but are not limited to, setting up case files, running criminal record checks, typing and preparing various documents, requesting reports, responding to discovery, managing calendars, filing documents, and preparing witness lists. This position will also participate in a rotation schedule to provide backup coverage for the main Criminal Division receptionist to cover lunch breaks and in the event of an absence.

Requirements

Possession of an Associate's degree or higher.
Knowledge of legal terminology.
One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
One year of experience in using standard computer software programs for word processing, spreadsheets or databases.
Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Possession of a bachelor’s degree or higher.
Three years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
Three years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Three years of experience in using standard computer software programs for word processing, spreadsheets or databases.
Three years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Six months’ experience in legal terminology.
Six months’ experience in interpreting laws, rules, regulations, standards, policies, and procedures.
Two years of experience: Coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
Two years of experience in document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Two years of experience using standard computer software programs for word processing, spreadsheets or databases.
Two years of experience using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Two years of experience preparing legal documents.
Two years of experience interpreting laws, rules, regulations, standards, policies, and procedures.
Five years of employment with the Department of Justice in a similar capacity.
Six years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
Six years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Six years of experience in using standard computer software programs for word processing, spreadsheets or databases.
Six years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Four years of experience preparing legal documents.
Four years of experience interpreting laws, rules, regulations, standards, policies, and procedures.

Responsibilities

Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information.
Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
Assures effective coordination of operational functions for assigned unit/attorneys.
Arranges for the delivery of legal paperwork.
Types correspondence and legal paperwork.
Schedules, coordinates and confirms court dates, appointments, interviews, intakes, and meetings.
Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.
Setting up case files.
Running criminal record checks.
Typing and preparing various documents.
Requesting reports.
Responding to discovery.
Managing calendars.
Filing documents.
Preparing witness lists.
Participate in a rotation schedule to provide backup coverage for the main Criminal Division receptionist to cover lunch breaks and in the event of an absence.