Administrative Specialist III

Triplenet Technologies • Seattle, WA

5d • Onsite

About The Position

We are looking for an Administrative Specialist III to provide administrative support to a Senior Manager. This role requires strong calendaring experience, excellent organizational skills, and intermediate Microsoft Office proficiency. The position involves supporting supervisory staff with daily administrative tasks, special projects, record keeping, scheduling employee activities, and information dissemination. The specialist will also be responsible for composing, drafting, formatting, proofreading, editing, and distributing various documents, maintaining the manager's calendar, scheduling meetings, attending meetings to document progress and take minutes, and drafting memos for approval. Additionally, the role involves supporting staff with requests and orders.

Requirements

• Three years of increasingly responsible administrative support experience; including two years of independent administrative responsibility for a workgroup.
• Knowledge of and the demonstrated ability to apply the principles of good office management.
• Demonstrated ability to problem solve and improve administrative processes with little guidance or direction.
• Demonstrated ability to work independently and apply good judgment, professionalism, confidentiality, and initiative.
• Demonstrated ability to apply excellent customer service skills.
• Strong oral and written communication skills.
• Ability to produce accurate, detailed work products under tight deadlines.
• Skill in maintaining data integrity and accuracy.
• Ability to multi-task with frequent interruptions.
• Demonstrated punctuality, dependability, and excellent attendance record.
• Ability to organize, prioritize and manage a high volume of work.
• Ability to compose, proofread, and edit written materials according to the principles of good business writing to include skill in proofing and formatting documents, charts, graphs, and tables.
• Demonstrated ability to establish and maintain good working relationships with co-workers, management, other departments, and the general public.
• Ability to work on a team with a diverse group of employees.
• Superior skill in Microsoft Word, Excel, 10-Key, Outlook, and PowerPoint.
• Knowledge of payroll processing operations and associated legal requirements.
• Ability to learn software applications, including payroll and timekeeping software.
• Effective conflict resolution and problem solving skills.

Responsibilities

• Support supervisory staff with daily administrative tasks, special projects, record keeping, scheduling employee activities, and information dissemination.
• Compose, draft, format, proofread, edit and distribute a variety of documents such as correspondence, agendas, schedules, reports, inventory records, and policies and procedures.
• Maintain manager’s calendar, schedule and coordinate meetings and room resources.
• Attend meetings as needed, document project progress and take minutes.
• Draft and proofread memos and documents for manager approval.
• Track and forward to executive for approval.
• Support staff with requests, orders, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed