Legal Administrative Specialist

KMRG, LLC•New Orleans, LA

1d•$29 - $33•Onsite

About The Position

KMRG is seeking an experienced Legal Administrative Specialist to support the U.S. Attorney’s Office for the Eastern District of Louisiana (USAO EDLA) Victim Witness Assistance Program’s Fact Witness Program. In this role, you will help Fact Witnesses navigate the administrative and logistical requirements associated with Grand Jury proceedings, hearings, and trials. You will coordinate witness schedules and travel, prepare reimbursement documentation, maintain case-related records, and support attorneys and trial teams as important court dates approach. This is an excellent opportunity for someone who enjoys meaningful, mission-driven work and can remain organized, professional, and compassionate while managing sensitive information and competing deadlines.

Requirements

Relevant experience providing administrative, legal, case, witness, travel, financial, or similar professional support
Proficiency in Microsoft Word, Excel, Outlook, Access, databases, and Adobe Acrobat Professional
Ability to coordinate complex schedules, deadlines, travel arrangements, and financial documentation
Ability to maintain accurate calendars, spreadsheets, files, correspondence, and tracking systems
Ability to review and reconcile information from multiple sources
Strong communication, organization, attention to detail, and follow-through
Ability to collaborate, adapt to changing priorities, and handle sensitive information professionally and tactfully
Must satisfy applicable DOJ background investigation, suitability, security, and facility-access requirements
Must have lived in the U.S. for 3 of the past 5 years or qualify for a federal or military overseas exception

Nice To Haves

Experience supporting a legal, court, Government, law-enforcement, victim-services, or similarly regulated environment
Experience coordinating travel or processing travel-related reimbursements
Experience supporting litigation, hearings, trials, or other deadline-driven legal matters
Familiarity with legal terminology, court documents, subpoenas, motions, or briefs
Experience assisting members of the public during sensitive or stressful circumstances

Responsibilities

Assist Fact Witnesses throughout Grand Jury proceedings, hearings, and trials
Maintain and track subpoenas for upcoming witness appearances
Calendar witness appearances and confirm scheduling information
Meet with witnesses to complete required paperwork and collect supporting documentation
Communicate courteously and tactfully with witnesses regarding administrative and logistical needs
Obtain current witness, case, and court-event information from Criminal Division personnel
Keep appropriate program personnel informed of case progress, approaching deadlines, and scheduling concerns
Gather travel information directly from Fact Witnesses
Arrange witness transportation and lodging at Government rates when available
Communicate finalized travel arrangements to witnesses, attorneys, and appropriate support personnel
Prepare, scan, file, and process Fact Witness expense-reimbursement vouchers
Collect receipts and other documentation required to support witness reimbursements
Research and resolve travel-voucher or payment-processing issues
Assist with monthly reconciliation of Fact Witness travel credit-card accounts
Reconcile credit transactions and resolve travel or reimbursement discrepancies
Coordinate witness-related trial-preparation meetings
Maintain trial calendars, spreadsheets, and case-tracking systems
Track hearings, trial dates, sentencing dates, Grand Jury appearances, and other case milestones
Support attorneys and trial teams with witness scheduling and logistics
Establish and maintain correspondence, reports, records, and working files for ongoing cases
Review legal and non-legal documents, including motions and briefs, as required
Protect confidential, law-enforcement-sensitive, privileged, and personally identifiable information
Monitor the weekly Grand Jury schedule and ensure subpoenas are received, logged, and processed
Produce correspondence, reports, spreadsheets, tables, charts, and other written materials
Integrate information from multiple software applications into accurate, usable work products
Review documents for formatting, data accuracy, spelling, punctuation, and grammar
Maintain organized electronic and hard-copy files
Perform related administrative and case-support duties for the Fact Witness Program