Legal Administrative Specialist

KMRG, LLC•Charleston, WV

3d•$22 - $27•Onsite

About The Position

We are seeking an experienced Legal Administrative Specialist to support the U.S. Attorney’s Office for the Southern District of West Virginia (USAO SDWV) in Charleston, West Virginia. Your scope of work will support the fact witness management process before, during, and after trials, hearings, pretrial conferences, and grand jury proceedings. This is a full-time opportunity in which we’ll provide competitive pay, job stability, and security.

Requirements

Experience providing clerical, administrative, legal-support or related office services
Proficiency in Microsoft Office, word processing, document preparation, data entry, and database use
Ability to review, analyze, and reconcile information from multiple sources
Ability to establish and maintain files, calendars, reports, correspondence, and tracking records
Ability to manage sensitive, confidential, and personally identifiable information
Strong attention to detail and communication skills
U.S. citizenship required as it supports the U.S. federal government

Nice To Haves

Undergraduate degree preferred

Responsibilities

Work directly with fact witnesses before, during, and after court proceedings
Coordinate witness appearances for court, pretrial conferences, and grand jury proceedings
Provide witnesses with appearance details, travel documents, courtroom orientation, and onsite assistance
Meet witnesses upon arrival and accompany them to hearings, conferences, or court as needed
Identify special circumstances or witness needs that should be elevated to an Assistant United States Attorney
Respond to witness questions regarding appearances, travel, lodging, and reimbursement
Arrange witness travel and lodging in accordance with DOJ and USAO procedures
Prepare documentation for special travel arrangements and obtain required approvals
Collect receipts, signatures, and supporting records needed for witness reimbursement
Prepare and submit witness vouchers and related reimbursement documentation
Respond to inquiries regarding pending and completed witness vouchers and reimbursements
Gather required documentation and reconcile Government Travel Accounts
Receive visitors and respond to calls, questions, and inquiries from fact witnesses
Prepare routine correspondence and recurring documents using required formats and terminology
Track hearings, trial dates, grand jury appearances, conferences, and other witness activity
Maintain calendars or databases of active and pending witness appearances when requested
Use Microsoft Office for word processing, document creation, data entry, and records management
Perform related administrative and logistical duties supporting witness management
Establish and maintain witness files, documents, databases, calendars, and tracking records
Assemble documents and information required for witness files, travel, and reimbursement processing
Maintain records in accordance with DOJ procedures and retention requirements
Protect confidential witness information and personally identifiable information
Follow DOJ privacy, cybersecurity, confidentiality, and records-management requirements
Confer with Assistant United States Attorneys regarding appearances and special circumstances
Coordinate with the Court, Probation, Pretrial Services, and the U.S. Marshals Service
Communicate with investigative agencies and other Government counterparts as needed
Gather information needed to support witness appearances, travel, and case scheduling
Escalate approval needs, special circumstances, and scheduling issues to appropriate personnel