Legal Administrative Coordinator

Raymond James•Saint Petersburg, FL

2d•Hybrid

About The Position

Hybrid position that blends advanced administrative support and records research supporting functions within a unit or department through clerical skills. Exchanges basic and nonroutine information with internal and external customers and adapts procedures, processes, and techniques to meet the more complex requirements of the position. Under administrative direction, uses knowledge and skills obtained through education and experience to process requests for records stored digitally on internal servers. Maintains the records and archival storage libraries, along with other various administrative library duties.

Requirements

Basic office practices, procedures and methods.
Intermediate level concepts, principles and practices of providing administrative support.
Basic mathematical calculations.
Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
Operating standard office equipment using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases.
Using required software applications, including but not limited to Windows, Microsoft Word, Microsoft SharePoint and other document management databases.
Build solid, effective working relationships with others.
Communicating with diverse audiences both verbally and in writing.
Coach others in the development of their skills.
Execute instructions and request clarification when necessary.
Provide courteous, timely service when addressing customer questions and concerns.
Speak clearly and concisely.
Demonstrate critical thinking, strong analytical ability, and judgment when solving problems in a calm and professional manner.
Convey information clearly and effectively through both formal and informal documents.
Constructively work under stress and pressure when faced with high workloads and deadlines.
High school diploma or equivalent and (2) two - (5) five years office or customer service experience.
An equivalent combination of education, experience and/or training.

Responsibilities

Applies some advanced skills and procedures appropriate for the position within assigned functional area.
Performs duties and tasks that are frequently non-routine. Refers only the most complex issues to higher level.
Coordinate and perform a range of staff and/or operational support activities for a manager or group of managers in an assigned functional area
Provide administrative support including answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
Schedules, reports, and tracks information for department.
Collects data for preparation of various reports, budgets, and variance analyses.
Compiles data for reports and collates into a single report.
Schedule and coordinate meetings, events, appointments and/or other similar activities.
Assists in preparing, reviewing, or auditing reports.
Assists with more complex research and investigation. May prepare analyses of information.
Gather, organize, summarize, index, and maintain documents from various sources.
Sort, screen, review and distribute incoming and outgoing mail and prepares timely responses to a variety of routine written inquiries.
Upon request from the users, processes and/or retrieves hard copy records in conjunction with the archival storage vendor.
Establishing and maintaining files, databases, and other records.
Sorting, screening and distributing mail and voicemail
Operates standard office equipment and uses required software applications.
May assist in orienting and training new or lower level employees.
Performs other duties and responsibilities as assigned.