Legal Administrative Assistant

World Business Lenders

21d•Remote

About The Position

World Business Lenders (WBL) provides flexible, short-term commercial loans backed by real estate to small and medium-sized businesses across the United States, particularly those facing difficulties with traditional financing. WBL is seeking a highly organized and proactive Legal Administrative Assistant to provide administrative and operational support to its Corporate Legal Department. This individual-contributor role focuses on coordination and administrative support and has no direct reports or management responsibilities. The role coordinates schedules and meetings, organizes documentation, maintains internal trackers, follows up on administrative tasks and deadlines, and facilitates communication across the Legal Department and other business teams. The successful candidate will help the department's day-to-day administrative activities run smoothly and efficiently in a fast-paced, fully remote environment. The position is a contract/consultant role, typically working Monday through Friday from 9:00 AM to 6:00 PM Eastern Time. Applicants must have an excellent command of spoken and written English and submit a CV in English.

Requirements

Ideally, 2 or more years of experience in administrative support, executive assistance, office coordination, or a similar role.
Experience coordinating calendars, meetings, documentation, and multiple competing priorities.
Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and Teams.
Ability to maintain organized digital files and document repositories.
Strong calendar management, meeting coordination, and administrative tracking skills.
Ability to learn and use internal systems and software efficiently.
Excellent organizational and time-management skills, attention to detail, and accuracy.
Clear and professional written and verbal communication in English.
Proactive approach to administrative support and follow-up; ability to prioritize tasks and manage competing deadlines.
Strong interpersonal skills and a collaborative mindset.
Discretion and professionalism when handling confidential information.
Adaptability and willingness to assist with varied administrative needs.
Ability to work independently while supporting broader team priorities.
Must be available Monday through Friday, 9:00 AM–6:00 PM Eastern Time.
Must have a stable internet connection and a professional remote working setup.
Resume must be submitted in English.

Nice To Haves

Bachelor's degree in Business Administration, Office Administration, Legal Administration, or a related field preferred.
Experience supporting a legal department, law firm, executive team, or corporate department preferred.
Familiarity with project management tools, internal trackers, and document management systems is an advantage.
Experience in a corporate environment, professional services firm, legal department, financial services organization, or another structured business environment preferred.

Responsibilities

Coordinate calendars, meetings, appointments, and internal discussions for the Legal Department.
Schedule meetings across time zones and ensure participants receive invitations, relevant materials, and updates.
Prepare meeting agendas, organize supporting documents, and track follow-up items.
Assist with travel arrangements and other administrative logistics as required.
Coordinate incoming administrative requests and departmental activities.
Organize, maintain, and update departmental files, folders, and administrative records.
Ensure documents are properly named, stored, and accessible to authorized team members.
Assist with document preparation, formatting, proofreading, and distribution.
Maintain organized records of meetings, action items, and administrative processes.
Handle confidential information discreetly and follow document access and handling procedures.
Maintain and update internal dashboards, trackers, and project management systems, including Monday.com.
Track administrative deadlines, pending requests, follow-up items, and outstanding documentation.
Coordinate with team members to collect updates and help ensure tasks progress on schedule.
Gather and organize information for internal reports and departmental updates.
Follow up on assigned action items and communicate status updates to relevant stakeholders.
Maintain administrative procedures, checklists, templates, and workflows.
Help identify and resolve scheduling conflicts, missing information, and outstanding administrative tasks.
Support consistent use of departmental tools, systems, and administrative processes.
Suggest practical improvements to filing, scheduling, tracking, and coordination activities.