Legal Administrative Assistant (STL)
About The Position
The Legal Administrative Assistant (LAA) is responsible for producing a variety of work product related to attorney/client interactions. This includes document production, time entry management, coordination of travel plans, meetings, and communications, handling mail, expense entry, and file maintenance. The LAA must work effectively with various law firm members, maintaining the highest levels of respect, confidentiality, and professionalism. This position reports to the LAA Supervisor/Office Manager and works under the direction of assigned attorneys and paralegals on a day-to-day basis.
Requirements
- High School diploma or equivalent.
- 3-4 years LAA experience or equivalent.
- Strong computer skills with Microsoft Word and Outlook.
- Proficiency with file document management tools such as iManage.
- Strong verbal and written communication skills.
- Self-motivated with excellent organizational skills and attention to detail.
- Highly professional with a strong customer service orientation.
- Commitment to meeting deadlines.
- Ability to multitask in a fast-paced and dynamic environment.
- Strong professional, independent thinking skills with strength in problem solving.
- Ability to offer constructive opinions and creative solutions.
- A team player who motivates and educates other team members.
- Regular and predictable attendance is an essential function of the position.
Nice To Haves
- College or business school education.
- Prior experience in the assigned practice area(s).
- Strong computer skills with PowerPoint.
- Law firm experience preferred.
Responsibilities
- Producing and modifying legal documents accurately and within requested timeframes.
- Coordinating document preparation with Work Product Support Services.
- Preparing documents for e-filing.
- Reviewing and routing incoming mail.
- Preparing and processing outgoing mail and faxes, arranging for specialized services.
- Maintaining paper and electronic files in compliance with current policies.
- Working with the Information Governance Department to create and maintain client files and indexes.
- Performing routine filing and retrieving files as needed.
- Managing incoming calls, assisting in coordinating timekeeper calendars, expense reports, travel, and meeting arrangements.
- Coordinating specific client dates with the Calendar/Docket Department.
- Preparing and processing new matter forms.
- Receiving and directing clients and visitors.
- Coordinating travel arrangements, preparing itineraries, and processing travel expense reports.
- Scheduling meetings and arranging for conference rooms and meals.
- Maintaining and updating contact names and addresses in the contact database.
- Communicating effectively with clients and Firm personnel.
- Anticipating business needs of assigned attorneys, planning ahead, and meeting deadlines.
- Preparing daily time entries for assigned attorneys and submitting them to Accounting.
- Preparing expense reimbursement/disbursement requests.
- Coordinating client billing matters with Accounting, attorneys, and clients.
- Assisting attorneys with tracking and monitoring alternative fee arrangements and matter budgets.
- Demonstrating effective teamwork and providing assistance to other LAAs.
- Serving as a backup LAA to assigned timekeepers.
- Working cooperatively with other departments and individuals in the Firm.
- Performing other duties as assigned by core practice group.
Benefits
- Competitive compensation and benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
