Legal Administrative Assistant

Geisinger • Danville, PA

1d

About The Position

Provides direct administrative support to the Office of Legal and Enterprise Integrity, supporting department leaders with department operations, communication, and organizational effectiveness. The role requires foundational knowledge of legal, compliance, and regulatory office practices, healthcare regulatory context, and confidentiality obligations in in-house legal, compliance, and regulatory work. Under the direction of an assigned lane leader, the assistant completes responsibilities accurately and on schedule.

The position supports leaders with calendar management, meeting and travel coordination, professional documents, legal document preparation, matter files, document intake and filing, request triage, task tracking, invoices and expenses, and office administration. It also assists with coordination of depositions, hearings, and regulatory submissions and liaises with internal departments. The work is typically performed in an office environment. The employee must comply with Geisinger policies and procedures, including HIPAA, information privacy standards, and applicable healthcare regulations.

Requirements

• High school diploma or equivalent (GED).
• At least 2 years of related work experience.
• Knowledge of legal, compliance, and regulatory terminology and professional document standards.
• Understanding of confidentiality, attorney-client privilege, and regulatory sensitivity.
• Skills in matter and case management support, document management, and electronic filing.
• Calendar and scheduling management skills.
• Professional written and verbal communication skills.
• Intake triage, task prioritization, time management, and deadline-tracking skills.
• Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Office administration skills and ability to work independently on defined tasks within established guidelines.

Responsibilities

• Manage leader calendars, schedule meetings, coordinate logistics, and proactively resolve conflicts.
• Coordinate travel, conference calls, and room reservations, and prepare and distribute meeting materials.
• Draft, proofread, format, and distribute correspondence, reports, presentations, memos, and routine communications according to department style and professional standards.
• Assist with preparation of legal documents, including letters, form agreements, objection letters, and departmental reports, under the direction of assigned leaders.
• Maintain version control and consistently follow document naming conventions.
• Open, organize, and maintain matter files in accordance with department protocols and records retention requirements.
• Manage document intake, routing, and filing across electronic and physical systems, keeping files current and retrievable.
• Receive and triage incoming requests, deliverables, and correspondence, routing them according to urgency and subject matter.
• Track open tasks and pending items, and surface time-sensitive matters proactively.
• Log, code, and submit invoices through designated billing or financial systems under supervisor or assigned leader direction.
• Reconcile expense reports, maintain supporting documentation, and submit accurate and complete reports.
• Liaise with internal departments, including Finance, IT, and clinical operations, as directed by assigned leaders.
• Assist with coordination of depositions, hearings, and regulatory submissions, including scheduling, logistics, and supporting materials.
• Manage department-level office administration, including supplies, the legal inbox, mail distribution, operational support, and team projects.
• Comply with Geisinger policies and procedures, including HIPAA, information privacy standards, and applicable healthcare regulations.

Benefits

• Healthcare benefits for full-time and part-time positions from day one, including vision, dental, and domestic partner coverage.
• A collaborative, cooperative, and collegial work atmosphere.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED