Legal Administrative Assistant

Polsinelli•New York, NY

10d

About The Position

Polsinelli is hiring an experienced, full-time Legal Administrative Assistant in New York to support its Litigation practice groups. The position involves legal file and matter management, attorney calendar and travel coordination, billing assistance, and executive-assistant support involving confidential and sensitive matters. The role calls for a detail-oriented professional who can organize and prioritize multiple tasks, communicate professionally, and work effectively with attorneys, coworkers, and clients.

Requirements

At least 3 years of litigation experience.
Familiarity with New York State and Federal Court e-filing.
Strong initiative and demonstrated ability to anticipate needs and independently resolve issues and problems.
Strong organizational skills and ability to manage multiple projects or tasks at a time.
Ability to communicate effectively and professionally and develop rapport with coworkers and clients.
Ability to maintain strong working relationships.
Meticulous attention to detail.
Strong proofreading and typing skills.
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.

Responsibilities

Manage files, create tables of contents (TOC) and tables of authorities (TOA), open new matters at attorneys’ request, and maintain relevant documents in files.
Perform administrative tasks and organize and prioritize multiple tasks with meticulous attention to detail.
Manage attorney calendars and travel schedules.
Assist with billing projects and reviews.
Provide executive-assistant support involving confidential and sensitive matters.