Legal Administrative Assistant

Dinsmore & Shohl LLP•San Diego, CA

92d•$98,000

About The Position

Dinsmore is seeking a Legal Administrative Assistant to support multiple attorneys in the Labor & Employment practice groups. The role involves a broad range of administrative and legal-support duties, including document preparation and filing, calendar and case-management upkeep, client and court communications, and support in a high-volume, time-sensitive environment. The posting identifies San Diego, California as the location, while also stating that the attorneys supported are at the Los Angeles office.

Requirements

At least 5 years of legal Administrative Assistant experience.
Excellent technical and communication skills.
Ability to type 65 words per minute.
Strong attention to detail and proofreading skills.
Proven ability to work positively as a team member and independently.
Ability to multitask and balance multiple projects and priorities simultaneously.
Highly motivated and enthusiastic about learning the Labor & Employment practice area.

Nice To Haves

A good understanding of the legal process surrounding labor and employment is preferred.
Experience working with Labor & Employment attorneys is identified as ideal.

Responsibilities

Maintain positive contact with clients, attorneys, and staff.
Provide administrative support, including knowledge of specialized terminology relevant to the practice area.
Manage attorney and paralegal communications.
Prepare and process documents, including multiple electronic filings through Ohio courts.
Maintain schedules and calendars for multiple attorneys and paralegals.
Open team files.
Enter and maintain data in client systems.
Prepare reinstatement and payoff letters.
Follow up on the return of filings.
Prepare overnight packages.
Communicate with clients by telephone and websites as needed.
Maintain court dockets and prepare pleadings, motions, affidavits, and similar documents.
Maintain accurate and current information in the case-management system.
Meet client deadlines and adapt to industry changes.
Build and maintain positive relationships with clients, opposing counsel, court clerks, and others.
Prepare and format memoranda, correspondence, legal advertisements, deeds, assignments, and other legal documents.
Ensure timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles.
Handle calls from borrowers, clients, and other outside parties courteously and effectively.
Provide timely, courteous, and thorough responses to a heavy volume of email correspondence.
Develop and maintain collegial relationships with business associates and clients.
Review title reports and recorded documents.
Proofread legal documents as required.
Support attorneys in a high-volume, time-sensitive environment.
Perform other duties and responsibilities as needed.