Legal Administrative Assistant

Harris Beach Murtha•Boston, MA

20d•Hybrid

About The Position

Harris Beach Murtha is seeking a Legal Administrative Assistant for its Boston, Massachusetts office. The role provides direct administrative and secretarial support to litigation attorneys across various practice groups, including preparing and filing legal documents, maintaining calendars and files, coordinating meetings and depositions, and assisting with office projects. The position follows a hybrid work schedule and has an anticipated schedule of 35 hours per week. The firm seeks a detail-oriented, organized, and motivated team member who communicates professionally, takes initiative, adapts to changing workflows, and works effectively with colleagues at different levels and with diverse personalities. Harris Beach Murtha emphasizes collaboration, inclusion, ingenuity, respect, integrity, and commitment.

Requirements

3–5+ years of litigation legal administrative or secretarial experience.
Experience preparing, filing, and e-filing documents with various courts.
Excellent verbal, written, and interpersonal communication skills.
Proficiency with Microsoft Word and other Windows-based software.
Strong proofreading skills, including excellent spelling, grammar, and punctuation.
Ability to type correspondence, pleadings, memoranda, reports, and other legal documents from rough drafts.
Ability to work effectively on a team and maintain a courteous, professional demeanor.
Ability to take initiative and adapt to changes in workflow, processes, and procedures.
Comfort working a hybrid schedule.

Responsibilities

File and electronically file documents with various courts.
Maintain attorneys’ calendars and track important dates and deadlines.
Schedule and coordinate depositions, conferences, meetings, and appointments.
Screen telephone calls, transmit messages accurately, and communicate with courts and clients.
Organize and maintain electronic and physical filing systems for attorneys.
Make travel arrangements for attorneys.
Proofread documents for grammatical, typographical, and spelling errors.
Type correspondence, pleadings, memoranda, reports, and other legal documents from rough drafts.
Provide general clerical assistance with office projects.
Provide administrative and secretarial support to litigation attorneys.
Prepare and file legal documents and maintain files.