Legal Administrative Assistant
Hoffman Construction Company•Lake Oswego, OR
•Onsite
About The Position
The Legal Administrative Assistant will provide a full range of secretarial, clerical, and administrative support to the Risk Management Department, including in-house counsel and risk managers. This position is fully onsite at our office in Lake Oswego, Oregon.
Requirements
- High school diploma or equivalent required
- Minimum of two years of office experience in the legal, construction, engineering, or architectural industry
- Proficiency with Microsoft Windows and Microsoft Office Suite, including Excel, Word, and Outlook.
- Experience with litigation support software and computer applications.
- Knowledge of legal practices, legal records, and legal procedures.
- Familiarity with document development and document management processes.
- Excellent organizational, planning, and time management skills.
- Strong verbal and written communication skills.
- Exceptional attention to detail and accuracy.
- Demonstrated analytical and problem-solving abilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Ability to work collaboratively in a team environment.
- Ability to prioritize competing deadlines and perform effectively in a fast-paced environment.
- Must be able to plan and organize work
- Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers
Nice To Haves
- bachelor's degree preferred
- legal experience strongly preferred
- Experience with Relativity, Microsoft Access, or other document management systems preferred.
Responsibilities
- Provide administrative and litigation support to multiple attorneys, including organizing case files, coordinating discovery, and managing litigation documents.
- Assist with new project support, tracking worker's compensation data, processing commercial construction contracts.
- Document management (including copying, scanning, filing, archiving).
- Conference/meeting room coordination and set up, departmental mail processing, scheduling and travel coordination for risk management department.
- Processing expense reports for risk management department
- Process vendor and outside counsel invoices
- Annual EEO Filing
- Process unemployment claims
- Manage and maintain the Risk Management SharePoint site and departmental resources.
- Assemble & Maintain job start up kits & doctor posters for jobsites
- Organize and disburse mail to RM department
- Update company policies and verbiage in Employee Guidebook annually
- Assist with preparing Quarterly /EEO training power point
- Maintain weekly meeting notes for RM department
- Help revise AIA documents in the AIA software
- Archiving/Updating defense and indemnity agreements
- Track and enter OCIP claims data for OSHA tracking
- Assist Drug and Alcohol testing in tracking post-accident testing and results, as needed
- Assist with mailing letters out certified and via Docusign
- Research on history of legislature bills/calendar work sessions
- Edit employment manual and update on Sharepoint
- Perform other administrative related duties as assigned in support of Risk Management department.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
