Legal Administrative Assistant
About The Position
Offit Kurman, a growing Am Law 200 firm, is seeking a confident, highly organized, and proactive Legal Administrative Assistant to support its Trust & Estates practice in New York City. The Trust & Estates Legal Administrative Assistant provides high-level administrative and legal support to attorneys practicing in Trusts & Estates. This position is responsible for coordinating all aspects of client service, document preparation, matter management, court filings, scheduling, billing support, and estate administration while ensuring exceptional client care and maintaining the highest standards of confidentiality and professionalism.
Requirements
- 3+ years of legal administrative experience supporting a Trusts & Estates, Estate Planning, Probate, or Elder Law practice.
- Experience preparing and assembling estate planning documents, including wills, trusts, powers of attorney, and related planning documents.
- Experience supporting multiple attorneys in a fast-paced law firm environment.
- Proficiency with Microsoft Office Suite, particularly Word and Outlook, with advanced legal document formatting skills.
- Experience using document management and legal billing software.
- Excellent organizational, time management, and multitasking abilities with strong attention to detail.
- Strong written and verbal communication skills and a client-service mindset.
- Ability to work independently while managing competing priorities and meeting deadlines.
- Professional, dependable, and committed to maintaining the highest level of confidentiality.
Nice To Haves
- Familiarity with probate procedures, estate administration, and court filing processes preferred.
- Familiarity with probate e-filing systems is a plus.
Responsibilities
- Provide high-level administrative support to multiple attorneys within the Trusts & Estates practice.
- Manage complex attorney calendars, schedule client meetings, coordinate conference calls, and arrange travel.
- Prepare, proofread, edit, and format a variety of legal documents, correspondence, and client communications.
- Draft and assemble estate planning documents, including wills, revocable and irrevocable trusts, powers of attorney, health care directives, living wills, certifications of trust, and related estate planning documents.
- Prepare execution copies, coordinate document signings, and ensure proper witnessing and notarization.
- Assemble client estate planning portfolios, binders, and closing books.
- Assist with probate and estate administration matters, including preparing and organizing court filings and supporting documentation.
- Coordinate electronic court filings and maintain organized electronic and physical client files.
- Monitor deadlines, prioritize multiple assignments, and support attorneys with matter management.
- Assist with time entry, billing, expense reporting, and other administrative functions.
- Communicate professionally with clients, courts, financial institutions, and outside professionals while providing exceptional client service.
- Maintain confidentiality and handle sensitive client information with discretion.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
