Legal Administrative Assistant

Nelson Mullins Riley & Scarborough, LLP • Raleigh, NC

1d • Onsite

About The Position

Nelson Mullins, an AmLaw 100 firm, is seeking an Administrative Assistant to join our Raleigh office and support a team of Litigation attorneys. This role provides high-level administrative support to attorneys and legal professionals within a dynamic and fast-paced practice. The Administrative Assistant serves as a trusted resource to the legal team, helping manage critical deadlines, client communications, and day-to-day operations while ensuring exceptional service and professionalism. The Administrative Assistant provides comprehensive administrative and litigation support, including managing complex attorney calendars, coordinating meetings and travel arrangements, processing expense reimbursements, preparing and organizing legal documents, maintaining electronic files, and supporting document management activities within NetDocuments. This role is responsible for monitoring deadlines, assisting with e-filing and docketing activities, conducting conflict checks, opening new clients and matters, preparing engagement documentation, and supporting billing and invoicing processes, including following up on outstanding client invoices.

Requirements

• Minimum of (1) year of recent experience supporting State and Federal litigation within a law firm environment required
• Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e-filing, docketing, and litigation workflows.

Nice To Haves

• Proactively anticipate attorney needs
• Prioritize multiple time-sensitive assignments
• Communicate effectively with attorneys, clients, and business professionals
• Strong critical thinking skills
• Exceptional attention to detail
• Sound judgment
• Ability to perform effectively under pressure
• Contribute to a collaborative, team-oriented environment

Responsibilities

• Manage complex attorney calendars
• Coordinate meetings and travel arrangements
• Process expense reimbursements
• Prepare and organize legal documents
• Maintain electronic files
• Support document management activities within NetDocuments
• Monitor deadlines
• Assist with e-filing and docketing activities
• Conduct conflict checks
• Open new clients and matters
• Prepare engagement documentation
• Support billing and invoicing processes
• Follow up on outstanding client invoices

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed