Leave Of Absence Specialist

Aston Carter • Indianapolis, IN

4d • $37 - $45 • Hybrid

About The Position

The Leave of Absence Specialist oversees and supports the development, implementation, and evaluation of comprehensive absence management programs. The role provides end-to-end case management for short- and long-term leaves, develops educational and procedural materials, and coordinates disability intervention initiatives. The specialist promotes quality, cost-effective outcomes and works with stakeholders to facilitate successful return-to-work plans while ensuring compliance with applicable laws and organizational policies.

This is a hybrid contract position based in Indianapolis, Indiana. It begins with 2–3 weeks of onsite training in a professional office environment, then transitions primarily to remote work, with onsite attendance expected 2–3 days per month for meetings. Onsite days are not consecutive, so the specialist should live within driving distance of downtown Indianapolis. The role involves regular use of standard office technology and MS Office applications and collaboration with HR and related teams.

The pay range is $37.00–$45.00 per hour. Individual compensation depends on factors such as qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity. If eligible, benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave, including PTO, vacation, or sick leave. Eligibility and plan terms apply.

Requirements

• 5–7 years of experience working directly in leave administration.
• Hands-on experience with FMLA, Workers Compensation, ADAAA, long-term disability (LTD), short-term disability (STD), and COBRA.
• Proficiency in MS Office, including Word, PowerPoint, and Excel.
• Experience in human resources, leave management, and employee relations.
• Ability to interpret and apply leave-related laws, regulations, and organizational policies.
• Strong organizational skills and ability to manage multiple leave cases simultaneously.
• Effective communication skills for providing guidance and education to team members and colleagues.
• Ability to attend onsite 2–3 times per month after the training period.
• Ability to complete 2–3 weeks of onsite training and live within driving distance of downtown Indianapolis.

Nice To Haves

• Healthcare industry experience.
• CPDM (Certified Professional Disability Management) certification.
• CLMS (Certified Leave Management Specialist) certification.
• Experience supporting or leading disability intervention or return-to-work programs.
• Demonstrated ability to develop educational and procedural materials for absence management programs.

Responsibilities

• Oversee and assist with the development, implementation, and evaluation of absence management programs for team members.
• Provide end-to-end case management for employees on short- and long-term leave, ensuring consistent and compliant administration.
• Develop, update, and maintain educational materials and procedures related to absence management, disability intervention, and return-to-work processes.
• Coordinate the development, implementation, and evaluation of the Disability Intervention Program to support safe and timely returns to work.
• Promote quality, cost-effective outcomes while balancing employee needs, organizational requirements, and applicable regulations.
• Provide guidance and support to professionals involved in absence management, serving as a subject matter resource.
• Monitor and facilitate return-to-work plans in coordination with relevant departments and stakeholders.
• Ensure leave administration practices comply with FMLA, Workers Compensation, ADAAA, LTD, STD, COBRA, and related regulations.
• Maintain accurate leave case documentation and records in accordance with organizational policies and legal requirements.
• Use MS Office tools, including Word, PowerPoint, and Excel, to prepare reports, presentations, and documentation.
• Collaborate with human resources and employee relations partners to address leave-related issues and support positive employee experiences.

Benefits

• Medical, dental, and vision coverage, subject to eligibility and plan terms.
• Critical illness, accident, and hospital coverage, subject to eligibility and plan terms.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available.
• Voluntary life and AD&D insurance for the employee and dependents.
• Short- and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time off/leave, including PTO, vacation, or sick leave, subject to eligibility and plan terms.

What This Job Offers

• Education Level: No Education Listed