Leave of Absence Administrator

CORT • Chantilly, VA

1d • Hybrid

About The Position

CORT is hiring a full-time Leave of Absence (LOA) Administrator to manage and coordinate employee leave programs and provide employees, managers, and HR partners with clear, consistent support throughout the leave process. The role manages leave cases from intake through return to work and closure, ensuring accurate administration in accordance with applicable requirements and CORT policies.

The LOA Administrator works closely with Benefits, Payroll, HR, managers, and third-party administrators to coordinate leave-related pay, benefits, documentation, and return-to-work activities. The position is hybrid, reporting to the CORT corporate office three days per week and working from a home office two days per week. The salary range is $75,000–$85,000 per year, depending on experience.

Requirements

• High school diploma or GED required.
• At least 2 years of professional experience administering employee leave-of-absence programs, including direct case management from intake and eligibility review through leave tracking, return-to-work coordination, and case closure.
• Experience administering FMLA and state-specific leave programs across multiple U.S. jurisdictions, with working knowledge of applicable federal, state, and local leave requirements.
• Experience coordinating overlapping leave and benefit programs, including state paid leave benefits, disability, PTO, and employer-sponsored paid leave.
• Strong organizational and case-management skills, including managing competing deadlines, communicating complex leave requirements clearly and professionally, and maintaining accurate and confidential case documentation.
• Proficiency with HRIS, leave-management, and/or timekeeping systems.
• Proficiency with Microsoft Office, including working proficiency with MS Excel.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience coordinating leave administration with Payroll, Benefits, HR, and third-party leave or disability administrators.
• Working knowledge of the ADA and the intersection of leave and the reasonable accommodation process.
• Ability to research and apply evolving leave requirements using established compliance resources and guidance.
• UKG Pro or Workforce Dimensions experience.
• Experience reconciling, auditing, and reporting leave-related data.
• Spanish-language proficiency; it may be beneficial in supporting employees who prefer to communicate in Spanish but is not required.
• Professional HR or leave-management certification, such as PHR, SHRM-CP, or CLMS.

Responsibilities

• Manage assigned leave cases from intake through return to work and closure, ensuring timely and consistent administration.
• Review leave eligibility and documentation, communicate requirements and determinations, and escalate complex or higher-risk matters when appropriate.
• Serve as a primary resource for employees, managers, and HR partners throughout the leave process, providing clear guidance while maintaining confidentiality.
• Coordinate leave status, pay, timekeeping, benefit continuation, employee premium obligations, and return-to-work activities with Benefits, Payroll, HR, managers, and third-party administrators.
• Administer leave programs in accordance with federal, state, and local requirements and CORT policies; complete required notices, deadlines, approvals, records, and system updates accurately.
• Maintain accurate leave information and case documentation in UKG, the LOA Tracker, DocuSign, and other approved systems.
• Produce and analyze leave reports and metrics to identify trends, recurring issues, control gaps, and opportunities to improve processes and the employee experience.
• Monitor changes affecting leave administration and recommend updates to processes, policies, forms, communications, systems, and training.
• Safeguard confidential medical and personal information and maintain accurate, audit-ready records.

Benefits

• Comprehensive health insurance, including medical, dental, and vision, available on the first of the month after hire date.
• 401(k) retirement plan with company match.
• Paid vacation, sick days, and holidays.
• Company-paid disability and life insurance.
• Tuition reimbursement.
• Employee discounts and perks.
• Career growth and mentorship opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED