LEAVE DISABILITY SPECIALIST

Montefiore Health System

2d • $55,162 - $68,952 • Hybrid

About The Position

The Leave Disability Specialist administers employee leave programs, reviews and processes leave requests, ensures compliance with applicable laws and organizational policies, and provides customer service and guidance to employees and management throughout the leave process. The role administers FMLA, Paid Family Leave, personal, educational, maternity, military, Workers’ Compensation, and other medical and non-medical leaves, applying applicable regulations, policies, procedures, and collective bargaining agreement provisions.

The specialist reviews medical certifications and supporting documents, evaluates eligibility, makes leave determinations, responds in a timely manner, and follows up as needed. Under the supervision of the Manager of CLAO, the role also prepares written correspondence and oversees accurate payroll timecards related to leave. It consults with associates, managers, Occupational Health Services, Employee and Labor Relations, auditors, government agencies, and external consultants, and resolves complex leave, timecard, payroll, and reporting issues.

The position is based in Tarrytown, New York, with day hours Monday through Friday, 8:30 a.m. to 5:00 p.m. Comprehensive onsite training and onboarding are provided during the first 90 days. A hybrid arrangement with two remote days per week is available after successful completion of the probationary period. The work involves frequent employee interaction and multiple concurrent cases, with an emphasis on accuracy, confidentiality, compliance, and customer service.

Requirements

• Bachelor’s degree from an accredited college or university.
• One to three years of experience in Human Resources, employee benefits administration, policy and procedure administration, FMLA regulations, and statutory disability programs.
• Experience administering employee leaves of absence and FMLA.
• Working knowledge of applicable federal and state leave regulations, organizational policies and procedures, and collective bargaining agreement provisions.
• Experience reviewing medical documentation and making leave determinations.
• Excellent customer service, communication, and organizational skills.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple assignments, establish priorities, and meet deadlines.
• Strong verbal and written communication, problem-solving, analytical, and judgment skills.
• Ability to handle sensitive matters and confidential employee information with discretion and integrity.

Nice To Haves

• Knowledge of UKG leave module and timekeeping systems.
• Experience using Workday and ServiceNow ticketing system.

Responsibilities

• Administer FMLA, Paid Family Leave, personal, educational, maternity, military, Workers’ Compensation, and other medical and non-medical leaves in accordance with applicable regulations, organizational policies and procedures, and collective bargaining agreement provisions.
• Review, evaluate, and approve leave requests in accordance with established policies, procedures, and regulatory requirements.
• Review medical certifications and supporting documentation, assess eligibility and make leave determinations, respond in a timely manner, and conduct appropriate follow-up.
• Guide new and active associates on FMLA eligibility, leave provisions, available options, policies, procedures, collective bargaining agreement requirements, and their leave entitlements and responsibilities.
• Prepare written correspondence and oversee accurate administration of payroll timecards related to leaves of absence.
• Respond to inquiries and consult with associates, management, Occupational Health Services, Employee and Labor Relations, auditors, government agencies, and external consultants on leave administration, documentation, policies, and procedures.
• Analyze and resolve complex leave administration issues and provide guidance on timecard discrepancies, payroll concerns, and report generation.
• Interpret and explain leave eligibility, requirements, and procedures for various employee groups and leave categories.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level