Leave Coordinator Mercedes Medical - MBUSI

DCH Health Care Authority•Tuscaloosa, AL

11d•Onsite

About The Position

The Leave Coordinator performs Occupational Health-related duties at an industry location for employees. The role administers employee leave and modified work schedules, performs secretarial and clerical functions, and may assist with direct or indirect patient care based on experience, training, certifications, and demonstrated ability within the limits of the job description. The coordinator manages Short-Term Disability and FMLA leave administration, including determining eligibility, designating qualifying leave, requesting medical certification, and tracking intermittent or reduced-schedule leave. The role advises employees and managers about leave requirements and how leave laws interact with paid time off and disability benefits; coordinates communication during leave and return to work; and maintains accurate, confidential records in accordance with legal requirements and documentation best practices. This is an onsite position requiring full-time clinic coverage Monday through Friday, 7:00 a.m. to 5:00 p.m. Individual schedules may vary to ensure coverage. The work takes place in a fast-paced medical-services setting and may involve exposure to body fluids, disease, infection, laboratory chemicals, and hazardous materials. Personal protective equipment is required in appropriate situations. Physical demands include medium work, with lifting or moving objects up to 50 pounds occasionally, 30 pounds frequently, or 10 pounds constantly. Physical presence onsite is essential.

Requirements

High school graduate or equivalent.
Proficiency with computer skills and common computer programs.
Exceptional communication skills; good communication and customer service skills.
Ability to read, write legibly, speak, and comprehend English.
Ability to work and communicate effectively within a team in a fast-paced medical-services environment.
Ability to perform the duties with or without reasonable accommodation.
Normal or corrected-to-normal hearing and vision.
Ability to meet the position's physical demands, including talking, hearing, bending, twisting, walking, kneeling, crouching, stooping, balancing, reaching, pushing, lifting, grasping, repetitive motion, standing, and using hands to handle, control, or feel objects.
Must be physically present onsite.

Nice To Haves

Experience in a clinic setting.
Experience with medical records and medical terminology.

Responsibilities

Communicate with employees about leave and modified work-schedule needs, their responsibilities, and required documentation and notice.
Administer Short-Term Disability and FMLA leave from initial notice through eligibility determination, leave designation, medical certification requests, and tracking intermittent or reduced-schedule leave.
Maintain reasonable communication with employees on leave to support a smooth and timely return to work, and relay communications between employees and managers as appropriate.
Advise managers and employees about how leave laws interact with paid time off and Short-Term and Long-Term Disability benefits.
Analyze FMLA claims for eligibility and certification in compliance with state and federal regulations.
Analyze Short-Term Disability claims for eligibility and compliance with company policy.
Oversee the return-to-work process for employees returning from extended FMLA or Short-Term Disability leave.
Maintain complete and accurate records of leave and accommodation requests in accordance with legal requirements and documentation best practices.
Protect the confidentiality of employee medical documentation and files.
Perform Occupational Health-related duties, secretarial and clerical functions, and assistance with direct or indirect patient care as qualified and authorized.
Use electronic mail, time and attendance software, learning management software, and the intranet.
Follow DCH Health System policies and procedures, Employee Handbook compliance requirements, and DCH mission, vision, and values; support patient, visitor, and employee safety.
Perform other related duties as assigned.