Leave and Workers Compensation Coordinator Milford, Ohio

JEFF WYLER AUTOMOTIVE FAMILY • Milford, OH

3d • Onsite

About The Position

The Leave and Workers’ Compensation Coordinator provides administrative support to the Corporate Human Resources team for employee leaves of absence and workers’ compensation claims. The role keeps processes organized by sending and collecting required documentation, tracking deadlines, maintaining accurate records, following up with employees, and providing status updates to the Benefits Manager and HR team.

This is an administrative, process-focused position. The Coordinator does not independently make FMLA eligibility determinations, ADA accommodation decisions, workers’ compensation determinations, or other complex leave decisions; those decisions are made by the Benefits Manager or appropriate HR leadership. The position is based in the corporate office in Milford, Ohio, and is scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m. Pay is $25.00 per hour.

Requirements

• Previous administrative experience.
• Knowledge of or familiarity with FMLA, ADA, workers’ compensation, and employee leave processes.
• Strong organizational skills and ability to manage multiple priorities, deadlines, and follow-up tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy when handling employee documentation and records.
• Ability to handle confidential and sensitive employee and medical information professionally and discreetly.
• Comfort using Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to maintain tracking spreadsheets, update records, and prepare status reports.
• Strong customer service skills and ability to communicate professionally and empathetically with employees at all levels.
• Ability to recognize issues, identify missing information, and escalate concerns appropriately.
• Dependable, proactive, resourceful, and able to work independently while supporting a collaborative HR team.

Nice To Haves

• Administrative experience in Human Resources, Benefits Administration, Leave Management, or Workers’ Compensation.

Responsibilities

• Send required leave notices, certification forms, workers’ compensation documentation, and other paperwork to employees.
• Collect and track required documentation and follow up with employees about missing, incomplete, or overdue information.
• Track certification deadlines, recertification dates, leave start and end dates, return-to-work dates, work restrictions, appointments, and other follow-up.
• Maintain the company leave tracking sheet and provide weekly updates on active leaves, approaching deadlines, outstanding documentation, and anticipated return dates.
• Recognize communications or circumstances that may indicate a need for leave or workplace accommodation and promptly escalate them to the Benefits Manager or appropriate HR leader.
• Maintain accurate and confidential leave, medical, and workers’ compensation records.
• Coordinate return-to-work documentation and communicate appropriate status changes to HR, Benefits, and Payroll.
• Track employee benefit premiums and arrears during leave and coordinate necessary payroll status information with Benefits and Payroll.
• Provide administrative support when workers’ compensation and FMLA may overlap, tracking documentation and providing relevant information to the Benefits Manager for review.
• Assist with workers’ compensation administration by reporting injuries, collecting documentation, tracking restrictions and appointments, and communicating with employees, managers, medical providers, and Sheakley.
• Serve as an administrative point of contact for employees regarding paperwork, documentation requirements, deadlines, and status updates.
• Provide professional and empathetic assistance to employees experiencing medical or personal difficulties.
• Identify missing documentation, approaching deadlines, inconsistencies, and other issues, and escalate them promptly.
• Maintain strict confidentiality regarding employee medical and other sensitive information.
• Perform other HR administrative responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed