Leasing and Transactions Manager I

Kamehameha Schools•Kahaluu-Keauhou, HI

28d•$75,800 - $110,300•Onsite

About The Position

Kamehameha Schools has an exciting opportunity for a Leasing and Transactions Manager I to support our statewide portfolio of agricultural, commercial, conservation and residential lands, with this position based in Kona, Hawaiʻi. Our Leasing and Transactions Manager I plays a key role in lease administration, real estate transactions, tenant relations, compliance monitoring, and financial reporting to help ensure the responsible stewardship of Kamehameha Schools' ʻāina. This is a Monday-Friday, in-office position. Our ideal candidate will have at least 5 years of experience in real estate, lease administration, property management, banking, escrow, real estate law, or a related field, along with strong knowledge of real estate contracts, lease negotiations, financial analysis, and customer service. A Hawaiʻi Real Estate License, or the ability to obtain one within the first year of employment, is required. This role is ideal for a detail-oriented professional who enjoys managing complex transactions, building stakeholder relationships, and contributing to the long-term sustainability of Kamehameha Schools' ʻāina across Hawaiʻi.

Requirements

Associate’s Degree.
Minimum 5 years of experience in real estate or lease administration, banking, escrow or property management, real estate law or related experience.
Hawaii Real Estate License as issued by the Licensing Branch, Professional & Vocational Licensing Division, Department of Commerce and Consumer Affairs, State of Hawaii, or ability to attain such license within the first year of employment.
Valid driver’s license.
Possess strong knowledge of real estate contracts, ground leases, rent renegotiations, and tenant rights.
Ability to assist in negotiations and support resolution of lease or contract terms
Strong project management skills and ability to manage competing priorities.
Familiarity with legal documents and ability to draft routine and non-routine documents.
Strong attention to detail.
Strong math skills with the ability to perform routine financial analysis and moderately complex calculations.
Strong communication skills, written and verbal.
Excellent customer service and interpersonal skills.
Proficient in Microsoft Office with strong computer skills and a quick aptitude for learning new systems.

Nice To Haves

Bachelor’s Degree
Notary designation
CCIM designation

Responsibilities

Responsible for supporting lease management and transaction functions, including the preparation, processing, and administration of real estate agreements and lease transactions across diverse agricultural, commercial, and conservation land assets.
Managing assigned land assets, monitoring lease compliance, negotiating rent terms, and ensuring accurate lease and financial data across enterprise systems.
Monitors accounts receivable activities, including delinquency management, payment arrangements, and reporting.
Assists Asset Managers by reviewing easement requests, managing property tax assessments and appeals, researching assessed property values, and supporting operational budgets and variance reporting.
Prepare standard and non-standard real estate agreements—including rights-of-entry, licenses, and leases—for a diverse regional portfolio of agricultural, commercial, and conservation land assets owned by Kamehameha Schools.
Support the end-to-end lease transaction process, including preparation and coordination of legal documents, inspection scheduling and review, rent renegotiations, and collaboration with internal teams and external parties to ensure timely approvals and compliance.
Perform a range of lease management and administration tasks, including handling new short- and long-term agreements, rent renegotiations, non-compliance issues, and property sale transactions if needed.
Prepare, process, and finalize lease-related documents to initiate, manage, or terminate agreements.
Maintain and verify accurate real estate transaction and lease data within enterprise systems, conducting audits and managing documentation to ensure effective lease administration and reporting.
Manage assigned land assets, including overseeing short- and long-term leases by tracking renewals, negotiating rent adjustments, and administering renewal agreements in line with policy guidelines.
Support lease management by monitoring compliance, resolving lease violations or defaults, and coordinating renewals, expirations, and lease assignments.
Analyze and calculate rent structures to ensure alignment with lease terms, market standards, and internal policies.
Maintain and manage critical lease and financial data within enterprise systems, supporting reporting accuracy and operational efficiency.
Ensures lease compliance and defaults are updated in property management database.
Assist Asset Managers by reviewing easement requests, tracking and consolidating property tax assessments and appeals, and researching assessed property values to support lease-related decisions.
Deliver excellent customer service by promptly responding to tenant and stakeholder inquiries about leases and agreements and resolving lease-related issues within delegated authority.
Support property operations by coordinating property use contracts, vendor selection, third-party services, and improvement projects for assigned land assets as needed.
Manage accounts receivable by monitoring delinquencies, negotiating payment arrangements, verifying past-due notices, and coordinating legal referrals for collections as needed.
Prepare regular, ad hoc, and internal reports to monitor accounts receivable, rent negotiations, lease expirations, transaction activity, operational expenses, and budget variances.
Monitor lease performance and financial compliance through regular review of accounts receivable reports; identify and address delinquent accounts with structured payment solutions and legal coordination when necessary.
Report on key lease financial programs, including the annual percentage rent cycle and delinquency trends, providing insights to support strategic leasing decisions and risk mitigation.
Assist Asset Managers with operational budgets and variance reporting.