Lease Analyst

Trinity Health•Livonia, MI

About The Position

The Lease Analyst provides lease analysis and management support to assigned Ministries within a portfolio. The role interprets lease language to determine landlord and tenant responsibilities, supports accurate expense and receivable lease billing, reviews CAM reconciliations and utility bills, resolves billing disputes with landlords, and maintains accurate lease information in the lease database. The analyst also provides backup lease analysis and CAM reconciliation services to other Ministries as needed and performs periodic quality-control reviews of leases. The position works with departments at the System Office, Ministries, landlords, and internal functions such as Finance, Compliance, Audit, Insurance and Risk, and Legal. It operates in a typical office environment and requires frequent in-person and telephone communication with people in multiple locations.

Requirements

Bachelor’s degree in Business Administration, Real Estate, or a related discipline, or an equivalent combination of education and experience.
Two to four years of commercial real estate experience, including hands-on experience with real estate contract content.
Thorough understanding of real estate contract elements and methods for payment of expenses and billing and collection of rents.
Understanding of healthcare regulations such as Stark and Anti-Kickback.
Proficiency with Excel and Word.
Excellent oral and written communication skills.
Strong problem-solving skills and ability to coordinate and facilitate group work toward desired goals and outcomes.
Strong interpersonal skills, self-motivation, personal initiative, and willingness to learn and work collaboratively.
Ability to plan and complete work independently with minimal supervision, meet deadlines consistently, and interact positively with others.
Analytical ability, ingenuity, judgment, and skill.
Strong organization and ability to manage complex and shifting priorities with minimal supervision.
Ability to prepare, analyze, and report on portfolio matters, including notices and insurance and risk compliance.
Ability to develop effective working relationships with internal customers and functions including Finance, Compliance, Audit, Insurance and Risk, and Legal.
Demonstrated internal customer, stakeholder, or business-unit relationship management and team leadership experience.
Ability to organize and prioritize comprehensive and shifting workloads, work independently, and meet strict reporting deadlines.
Ability to function in a changing and evolving environment while supporting Trinity Health’s philosophy and a wide range of internal customers.
Manual dexterity to operate a keyboard and hearing ability for telephone and in-person communication.

Nice To Haves

Direct lease analyst experience is highly preferred.
Prior lease administration software experience is a plus.
Prior experience with lease database systems is a plus; the current system is Lucernex.

Responsibilities

Apply Trinity Health’s Mission, Vision, and Values in work behaviors, practices, and decisions.
Interpret lease language and provide lease analysis, CAM reconciliation analysis, determinations of landlord and tenant responsibilities, and real estate support.
Abstract new leases and amendments, prepare detailed abstracts of critical dates and financial requirements, and enter abstract information into lease database software.
Review monthly rental statements, verify charges against lease documents, and make necessary adjustments in the Lease Database System.
Respond to landlord inquiries, payment notices, and default letters, resolving them in accordance with lease terms and established guidelines.
Complete annual CAM reconciliations, conduct desktop audits, verify charges against lease terms, dispute invalid charges, and negotiate settlements with landlords.
Reconcile rent accounts and work with landlords to resolve discrepancies and ensure compliance with lease terms.
Support integration of accounts receivable into the Lease Database System and audit A/R lease data as part of the data-scrub process.
Manage lease files and maintain accurate, current lease data.
Support transition teams integrating new acquisitions into the lease database as needed.
Maintain effective working relationships with internal clients and landlords.
Perform quality-control reviews of work completed by others as directed by management.
Prepare expense payments for management approval.
Ensure lease changes and rent increases comply with lease terms.
Request new vendor setup for landlords and process landlord address and vendor changes.
Maintain working knowledge of applicable laws, regulations, compliance requirements, and organizational policies and procedures.
Perform other duties as assigned.