Lease Administrator - New York, NY
About The Position
Rose Associates is hiring a detail-oriented Lease Administrator to oversee the lease administration process and ensure lease documentation is accurate, compliant, and well maintained. The role supports tenants and property management teams with lease inquiries, renewals, modifications, terminations, rent and deposit matters, and related records and reporting. The position is on-site and involves moving throughout residential buildings and working in areas where domestic pets may be present. The role may also require performing duties outside the usual responsibilities as needed.
Requirements
- At least 1 year of experience in residential real estate lease administration.
- Familiarity with NYC Rent Stabilization laws.
- Proficiency with computers, property management software, Microsoft Office, iLuvLeasing, On-Site, and Yardi.
- Valid New York State real estate license, or ability to obtain one within the first 120 days of employment; active license holders must register their license with Rose Associates upon hire.
- Work authorization is required.
- Must be able to work Saturdays and Sundays.
- Ability to move throughout buildings, ascend and descend stairs, and work amid varying environmental climates and circumstances.
- Ability to perform essential job functions in residential areas where domestic pets may be present.
Responsibilities
- Oversee the preparation, review, and execution of lease agreements, ensuring documents are complete, accurate, legally compliant, and maintained in accordance with company policies.
- Serve as a primary tenant contact for inquiries, renewals, and lease modifications.
- Communicate lease terms, address tenant concerns, coordinate renewals and negotiations, and manage terminations and required documentation.
- Monitor rent payments and handle rent adjustments, concessions, and other lease-related financial matters.
- Review vacancy leases; abstract and interpret residential lease documents; process resident move-ins and move-outs, including security deposit refunds; handle annual apartment registrations and generate lease renewals; and track and follow up on lease expirations.
- Maintain lease records in lease management software and generate reports and analytics on lease status, expirations, and financial performance.
- Stay informed about local, state, and federal regulations affecting lease agreements and collaborate with legal counsel on lease-related legal matters.
- Coordinate with property management teams to help resolve tenant concerns and inquiries related to lease terms.
- Be present on-site and move throughout the building to communicate with tenants, staff, vendors, and visitors.
- Perform essential duties in residential environments where domestic pets may be present, including common areas, offices, amenity spaces, and occupied apartments.
- Perform duties outside normal responsibilities as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
