Lease Administrator

La Senza • Columbus, OH

5d

About The Position

The Lease Administrator will lead lease administration for the company’s North American retail portfolio. This hands-on role manages lease abstraction, critical dates, rent and CAM payments, reconciliations, and landlord relationships. Reporting to the Manager, Operations, the Lease Administrator is responsible for accurate execution, interpreting lease language, building scalable processes, and managing day-to-day lease inquiries and deadlines.

The role partners with Accounts Payable, Finance, Facilities, Operations, landlords, and property managers. It supports store openings, relocations, renewals, and closures; lease accounting and occupancy reporting; and the development of processes and controls as the organization grows.

Requirements

• At least 3 years of lease administration experience; multi-unit retail experience is preferred.
• Strong understanding of commercial retail lease terms, CAM, and percentage rent.
• Experience with lease administration software such as Visual Lease, CoStar Real Estate Manager, LeaseQuery, MRI, or similar.
• Advanced proficiency in Microsoft Excel and the Microsoft Office Suite.
• Strong analytical skills and numerical accuracy.
• Ability to operate independently in a lean environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• High level of integrity and discretion.

Nice To Haves

• Associate’s or Bachelor’s degree in Business, Finance, Accounting, Real Estate, or a related field.
• Working knowledge of ASC 842 lease accounting.

Responsibilities

• Abstract and maintain lease data, including rent, term, options, CAM, co-tenancy, kick-out, radius, and exclusive clauses, in the lease administration system.
• Track renewals, option notices, expirations, rent escalations, and other critical dates, and proactively notify leadership of upcoming deadlines.
• Process monthly rent, CAM, real estate tax, insurance, and percentage rent charges with Accounts Payable to ensure timely and accurate payment.
• Review and audit annual CAM, real estate tax, and insurance reconciliations, identify discrepancies, and dispute landlord overcharges.
• Prepare and submit monthly and annual sales reports to landlords as required by lease terms.
• Maintain an organized repository of leases, amendments, estoppels, SNDAs, certificates of insurance, and landlord correspondence.
• Serve as the primary point of contact for landlords and property managers regarding lease inquiries, notices, and issues.
• Partner with Facilities to clarify landlord and tenant repair and maintenance responsibilities.
• Support Finance with ASC 842 lease accounting, month-end accruals, occupancy cost reporting, and budgeting.
• Support new store openings, relocations, renewals, and closures, including lease document review and date tracking.
• Monitor compliance with lease requirements, including operating hours, signage, use clauses, and insurance.
• Prepare portfolio reporting on occupancy costs, lease expirations, and occupancy cost as a percentage of sales.
• Develop and improve lease administration processes, procedures, and controls.

Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k).
• HSA options.
• Life insurance and disability coverage.
• Employee discount programs.
• Opportunity to build and shape lease administration within a growing retail organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed