Learning Project Coordinator

Inizio Engage XD • Philadelphia, PA

21h • Hybrid

About The Position

We are looking for a Learning Project Coordinator to support project teams on a variety of accounts for learning and capability programs. This role involves daily contact with clients and colleagues, providing exceptional service, thinking one step ahead, and becoming an important member of the team. Nazaré, our leading Learning & Capability brand (Part of Inizio Engage XD), designs and delivers impactful training experiences that drive real behaviour change and performance improvement for pharmaceutical and biotech organizations. You will report into the Learning Delivery Manager.

Requirements

• 1+ years of experience in a similar Project Coordination role
• Demonstrate an understanding of tracking and monitoring projects milestones and costs to ensure profitability and highlighting budget challenges
• Demonstrate client management skills
• Demonstrate formatting skills using PowerPoint
• Experience working within deadlines across multiple projects
• Possess the ability to multitask and test yourself outside of your 'comfort zone'
• Have a desire to learn and be a part of team success
• Have a Bachelor's degree (or equivalent educational level)
• Have an interest in the pharmaceutical industry, and a passion for learning, capability development and diverse approaches to program and solution development

Responsibilities

• Support end-to-end project lifecycle, ensuring understanding across teams and partners
• Track milestones, maintain centralized documentation, and provide regular updates
• Coordinate and support project setup to meet internal and client expectations
• Schedule and support meetings with agendas, minutes, and action tracking
• Lead small learning projects
• Be your client liaison for delegated activities
• Build client relationships and deliver high-quality service throughout the project lifecycle.
• Support budget creation, financial tracking, and reporting to ensure cost alignment
• Manage invoices, POs, and reconciliations following company processes.
• Help with Statements of Work (SOWs) and freelancer/client tracking.
• Communicate project goals and status to internal partners.
• Foster collaboration across Nazaré and Inizio Engage teams.
• Share insights and celebrate team successes.

Benefits

• Great compensation package
• 23 days' annual leave plus public holidays, company closure over Christmas and personal days
• 3 days volunteering leave
• Private Medical Plan
• Life Insurance
• 401(K) Plan
• Hybrid working
• Group Income Protection

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level