Learning Coordinator

Preferred Technologies, LLC • Houston, TX

7d • Hybrid

About The Position

The Learning Coordinator is responsible for coordinating training programs, managing learning systems, and ensuring accurate tracking of training, competency, and certification data across the organization. This role serves as a central point of coordination between employees, trainers, internal departments, and external partners while also owning the administration and optimization of the Learning Management System (LMS). The Learning Coordinator ensures that training programs are effectively scheduled, communicated, and executed; learning systems are properly configured, maintained, and optimized; and training and competency data is accurate, accessible, and aligned with company standards. This position reports to the Learning and Development Manager and supports the successful execution and scalability of Security Integration Academy (SIA) programs.

Requirements

• 5–7 years of experience in training coordination, administration, or LMS support
• Experience administering or supporting an LMS (user management, course setup, enrollments)
• Strong organizational, coordination, and time management skills
• Excellent written and verbal communication skills
• Strong attention to detail with a focus on data accuracy and consistency
• Proficiency in Microsoft 365 tools (Outlook, Teams, SharePoint, Excel, PowerPoint)
• Ability to work cross-functionally across multiple departments and stakeholders

Nice To Haves

• Experience with competency tracking, certification programs, or compliance-related training
• Advanced Excel skills for reporting and data analysis
• Experience with reporting tools (e.g., Power BI)
• Experience supporting training teams, instructors, or instructional design efforts
• Familiarity with LMS standards (SCORM, xAPI)

Responsibilities

• Coordinate logistics for training programs, onboarding, workshops, and events (scheduling, facilities, materials, equipment)
• Manage participant registration, enrollment, scheduling, and communications across all training activities
• Maintain the SIA training calendar with clear visibility across teams and locations
• Ensure alignment between course readiness, scheduling, and delivery
• Coordinate and distribute training communications (announcements, schedules, reminders, updates)
• Serve as the primary point of coordination between instructors, leadership, HR, and external partners
• Manage communication channels (SharePoint, Teams, Engage, email) to ensure clear and timely information
• Maintain consistent messaging aligned with company and SIA objectives
• Administer and maintain the Learning Management System (LMS), including user access, course setup, and learning paths
• Ensure LMS structure is organized, up to date, and aligned with training programs
• Assign training programs, courses, and learning paths by role and development needs
• Troubleshoot system issues and coordinate resolutions with vendors or internal teams
• Maintain accurate records of training, attendance, certifications, and competency progress
• Ensure data integrity across LMS and competency tracking systems
• Manage documentation of training evidence and employee development progress
• Support onboarding and required training assignments in coordination with HR and leadership
• Generate reports on training participation, completion, certifications, and competency progress
• Provide data to support program evaluation, planning, and decision-making
• Track training costs and assist with budget coordination
• Support audits, reporting requests, and documentation of training processes
• Coordinate with external training providers, manufacturers, and vendors to support program delivery
• Support scheduling, communication, and logistics for partner-led training events
• Maintain relationships to ensure alignment with Pref-Tech expectations
• Support execution of SIA initiatives, campaigns, and training programs
• Identify opportunities to improve training coordination, LMS structure, and reporting processes
• Assist in developing documentation, user guides, and standardized processes
• Leverage digital tools and AI to improve efficiency and organization

Benefits

• Competitive Salary
• Inclusion in Operational Incentive Program, which shares excess profits as bonuses
• 401K Safe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
• Health, dental, vision and other elective insurances

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed