Lead - Site Management Operations

Rivian and Volkswagen Group Technologies • Irvine, CA

3d • $98,500 - $135,400 • Onsite

About The Position

The Lead, Site Management Operations is the operational owner for RV Tech facilities in their region, responsible for keeping sites safe, functional, and running smoothly. The role oversees two Southern California buildings totaling approximately 102,610 square feet, supporting day-to-day operations, projects, EHS, security, office spaces, and R&D labs. It translates the global facilities strategy into consistent execution across regional sites and is the primary on-the-ground facilities contact.

This is a hands-on, onsite position based in the Irvine, California office five days per week. The Lead works with site stakeholders, regional vendors, global facilities leaders, and Rivian at shared or co-located sites, while developing RV Tech’s vendor ecosystem. The role reports directly to the Senior Manager, Global Facilities, within RV Tech’s Finance Department.

Requirements

• At least 5 years of facilities management experience, including hands-on, multi-site operational ownership.
• Track record managing vendors, budgets, and service level agreements.
• Working knowledge of building systems, including mechanical, electrical, plumbing, and fire systems, and of EHS&S and regulatory requirements.
• Experience with CMMS software such as Fexa, Archibus, or similar, and with MS Office or Google Workspace.
• Strong communication skills and comfort coordinating across site-level staff, regional stakeholders, and executive leadership.
• Willingness to travel across regional sites and respond to critical incidents off-hours.

Nice To Haves

• Experience at a high-growth technology, automotive, or EV company.
• Familiarity with Rivian or VW Group standards and systems.
• Experience with R&D or engineering-heavy facilities.
• Background in sustainability, energy management, or workplace experience.
• CFM, FMP, or CSP certification.
• Experience with BI tools such as Tableau or Looker and/or space platforms such as Robin or Envoy.
• Experience with project management tools such as Smartsheet, Airtable, or Confluence, and experience using AI tools.

Responsibilities

• Own day-to-day workplace and facilities operations for the assigned region, including maintenance, janitorial services, space management, office setups and moves, safety, and vendor services.
• Oversee culinary services, local projects, events, employee programming, and transportation.
• Serve as the primary operational point of contact for facilities-related needs at each site.
• Execute regional operational plans covering preventive and reactive maintenance, SLAs, CMMS ticketing, and emergency response.
• Manage the SLA between RV Tech and Rivian.
• Support facilities leaders with strategic and financial OpEx/CapEx planning and forecasting; anticipate site needs, upgrades, and projects, and coordinate stakeholder project requests.
• Steer site lab management by serving as the point of contact for lab managers, monitoring utilization, reallocating space, managing new space requests, and ensuring 5S compliance.
• Act as the regional escalation point for facilities issues, resolving them locally or routing them to the Global Lead.
• Execute site-level EHS&S programs and serve as the tactical owner for environmental, health, safety, and security matters, including compliance, incident management and reporting, and equipment and process buy-off.
• Conduct and document risk assessments, including job hazard analyses, pre-start and change management reviews, and ergonomic and high-voltage battery evaluations.
• Lead equipment buy-off to verify hazard controls before new or modified equipment, processes, or work areas are released for use.
• Support regional physical security through external vendors, including guard services, access provisioning, and visitor and contractor management.
• Coordinate with Rivian at shared or co-located sites.
• Support emergency response planning, drills, and on-site incident response.
• Support regulatory compliance, including environmental reporting, permits, recordkeeping, and agency inspections.
• Drive corrective actions from risk assessments, incidents, site inspections, and audits through verified closure.
• Ensure OSHA compliance at US sites, including OSHA 300 logs, incident reporting, waste management coordination, and environmental permitting.
• Manage the regional vendor network and hold vendors accountable to scope and SLAs.
• Support competitive bidding and contract administration with Procurement and the Global Lead, and coordinate regional procurement and spend.
• Track regional OpEx/CapEx spend and support procurement from purchase request through purchase order, receipt, and invoicing; report forecasts and actuals to the Global Lead.
• Support coordination of construction or small works for post-occupancy site improvements.
• Provide input into site strategy and capital planning, including infrastructure upgrades and projects.
• Represent the global facilities team at assigned sites, ensuring alignment with global standards and a consistent employee experience.
• Provide functional, day-to-day direction to Site Managers within the region where applicable to the Vancouver and Belgrade roles.
• Represent the region in facilities planning and reporting to the Global Lead, and proactively escalate risks and resource needs.
• Partner with country People/HR teams on matters for Site Managers with shared or dotted-line reporting.

Benefits

• Competitive base salary.
• Eligibility for an annual company performance bonus program for full-time positions; payments are discretionary and not guaranteed.
• Eligibility for equity in the form of Restricted Stock Units, subject to board approval and applicable plan terms and vesting requirements.
• Health coverage.
• Retirement savings.
• Time off.
• Family planning programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed