Lead Scheduler/Administrative Assistant

SAIC • McLean, VA

1d

About The Position

SAIC is seeking a Lead Scheduler to provide mission support in the customer space in the Tyson's Corner area. The role performs a variety of administrative duties across one or more functions or business areas, supporting multiple senior executives and the front office team. Duties include managing complex calendars, coordinating meeting logistics, communicating schedules, planning internal events, processing reimbursement claims, preparing documentation, maintaining records, and providing backup coverage for other front office team members.

Requirements

• Must currently hold a TS/SCI clearance and Poly.
• Bachelor's degree, or relevant experience may be substituted for the degree.
• Minimum of 9 years of relevant administrative experience.
• Exceptional customer service and interpersonal skills.
• Strong communication skills, including the ability to draft outgoing correspondence, standard agendas, official office correspondence, and visit requests.
• Ability to address a range of customer issues or requests diplomatically and accurately.
• Excellent judgment and discretion when handling sensitive matters.
• Ability to push back appropriately, establish boundaries, and take control of actions within the area of responsibility.
• Ability to understand internal administrative processing, including check-in/check-out actions.
• Ability to work as a team with Executive Assistants and other support staff.
• Proactive work style and ability to act independently and move work forward without basic guidance.
• Availability to consistently work required core hours of 8:00 a.m. to 4:00 p.m.
• Positive, professional attitude when managing competing priorities or difficult requests.
• Strong intuition and ability to anticipate scheduling needs, conflicts, and logistical concerns before they become problems.
• Strong follow-through and accountability.

Responsibilities

• Manage complex calendars for multiple senior executives.
• Coordinate attendee lists, transportation information, meeting requirements, and other supporting logistics.
• Disseminate the executive's schedule to appropriate staff and serve as a liaison between the Senior Executive and others.
• Plan team-building activities and internal events.
• Process reimbursement claims routinely.
• Draft and edit documentation.
• Develop and maintain accurate records and file management systems.
• Cover for other front office team members as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior