Lead Scheduler/Administrative Assistant

SAIC • McLean, VA

1d

About The Position

SAIC is seeking a Lead Scheduler to provide mission support in one or more functions or business areas within the customer space. The role is located in the Tysons Corner area and includes administrative support to senior executives and the front office team.

The Lead Scheduler manages complex calendars for multiple senior executives; coordinates attendee lists, transportation information, meeting requirements, and related logistics; and distributes executive schedules to appropriate staff while serving as a liaison between senior executives and others. The role also plans team-building and internal events, processes reimbursement claims, drafts and edits documentation, and develops and maintains accurate records and file management systems. The Lead Scheduler covers for other front office team members as needed.

The role requires a current TS/SCI and Poly clearance, a bachelor's degree or equivalent substituted experience, and at least nine years of relevant administrative experience. The successful candidate will demonstrate discretion, sound judgment, strong communication and customer-service skills, independent initiative, and the ability to manage competing priorities. Core hours are 8:00 a.m. to 4:00 p.m.

Requirements

• Must currently hold a TS/SCI and Poly clearance.
• Bachelor's degree, or experience may be substituted for the degree.
• Minimum of 9 years of relevant administrative experience.
• Exceptional customer-service and interpersonal skills.
• Strong communication skills, including the ability to draft outgoing correspondence, standard agendas, official office correspondence, and visit requests.
• Ability to address a range of customer issues or requests diplomatically and accurately.
• Excellent judgment and discretion when handling sensitive matters.
• Ability to push back appropriately, establish boundaries, and take control of actions within the area of responsibility.
• Ability to understand internal administrative processing, including check-in/check-out actions.
• Ability to work as a team with Executive Assistants and other support staff.
• Proactive work style and ability to act independently and move work forward without basic guidance.
• Availability to consistently work core hours of 8:00 a.m. to 4:00 p.m.
• Positive, professional attitude when managing competing priorities or difficult requests.
• Strong intuition and ability to anticipate scheduling needs, conflicts, and logistical concerns before they become problems.
• Strong follow-through and accountability.

Responsibilities

• Manage complex calendars for multiple senior executives.
• Coordinate attendee lists, transportation information, meeting requirements, and other supporting logistics.
• Disseminate executives' schedules to appropriate staff and act as a liaison between senior executives and others.
• Plan team-building and internal events.
• Process reimbursement claims routinely.
• Draft and edit documentation.
• Develop and maintain accurate records and file management systems.
• Cover for other front office team members as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior