Lead Coordinator, Accounts Payable

Vacances Air Canada Vacations / Air Canada Rouge•Montreal, QC

5d•Hybrid

About The Position

The Lead Coordinator, Accounts Payable is responsible for overseeing day-to-day accounts payable activities, coordinating workflow across the function, and ensuring invoices and payments are processed accurately, efficiently, and in compliance with company policies and internal controls. This role acts as a key point of contact for issue resolution, supports process consistency and service standards, and provides guidance to team members while contributing to continuous improvement initiatives across the accounts payable cycle.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant experience.
Minimum of 4 to 6 years of experience in accounts payable, finance operations, or a related function.
Strong understanding of invoice processing, payment cycles, reconciliations, vendor account management, and internal controls.
Experience working with ERP systems and strong proficiency in Microsoft Excel.
Strong analytical and problem-solving skills with high attention to detail and accuracy.
Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
Strong interpersonal and communication skills, with the ability to collaborate effectively across departments and with external vendors.

Nice To Haves

Previous experience coordinating workflow or providing functional guidance within a team environment is preferred.
Experience supporting process improvement, controls enhancement, or automation initiatives is considered an asset.

Responsibilities

Coordinate and oversee daily accounts payable activities to ensure invoices are reviewed, coded, approved, and processed in a timely and accurate manner.
Support the distribution of work within the team, monitor priorities, and help ensure service levels and processing deadlines are consistently achieved.
Review invoice and payment exceptions, investigate discrepancies, and work with internal stakeholders and vendors to resolve issues efficiently.
Ensure payments are processed in accordance with contractual terms, company policies, and internal control requirements.
Monitor aged payables, outstanding items, and unresolved variances, and support timely follow-up and resolution.
Assist with month-end and period-end activities related to accounts payable, including reconciliations, accrual support, and reporting.
Maintain and improve accounts payable procedures, controls, and documentation to strengthen compliance, efficiency, and audit readiness.
Collaborate with Finance, business units, and system support teams to address process issues and improve end-to-end efficiency.
Provide guidance, training, and day-to-day support to team members to promote consistency, accuracy, and continuous development.
Prepare and maintain operational reporting on invoice volumes, processing timelines, exception trends, and outstanding liabilities.
Participate in system enhancements, testing, and process improvement initiatives affecting accounts payable operations.
Escalate significant issues, risks, or control weaknesses to management with clear recommendations for resolution.