Accounts Payable Coordinator

Aston Carter • La Vista, NE

13d • $21 - $21 • Hybrid

About The Position

This role focuses on high-volume, accurate processing of vendor invoices in a structured accounts payable environment. You will support multiple project locations, ensure compliance with tax and internal control requirements, and provide excellent customer service to internal and external partners. This position offers significant opportunities for growth, including job shadowing and development programs, in a collaborative and performance-driven culture.

Requirements

• Experience in customer service, accounting, or business support roles, preferably in a professional office setting.
• Demonstrated experience working standard business hours in a professional environment, with a track record of reliability, punctuality, and strong work ethic.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Microsoft Teams.
• Experience with accounts payable processes such as invoice processing, three-way matching, purchase order reconciliation, and payment processing.
• Strong data entry skills with a focus on accuracy and speed in handling high volumes of invoices.
• Experience using ERP systems; SAP or similar platforms are highly beneficial.
• Ability to provide excellent customer service to internal stakeholders, including active listening, clear communication, and empathy.
• Strong organizational skills with the ability to multitask, handle a high workload, and maintain focus under pressure.
• Detail-oriented approach to reconciliation, invoice review, and quality control.
• High sense of responsibility, reliability, and dependability in meeting deadlines and performance expectations.
• Effective verbal and written communication skills, with the ability to collaborate across teams and functions.
• Self-motivated and driven mindset, with a performance-oriented approach and comfort working toward weekly expectations.
• Agility and adaptability, with openness to change, willingness to learn, and comfort making and learning from mistakes.
• Calm and emotionally intelligent demeanor, able to remain composed under pressure.
• Strong analytical and problem-solving abilities, including critical thinking and a curious mindset.

Nice To Haves

• Accounting or finance experience is a plus, including exposure to accounts payable, credit and collections, banking, account management, tax analysis, or business support roles.
• Experience in corporate or office environments, demonstrating professionalism and strong interpersonal skills.
• SAP or other ERP system experience is preferred and considered a strong asset.
• A college degree, particularly in accounting, finance, business, or a related field, is preferred but not mandatory.
• Entry-level candidates and recent college graduates are welcome, provided they demonstrate the right mindset, energy, and willingness to learn.
• Demonstrated ability to work independently as a "one-person agency" while collaborating effectively across functions.
• Proven ability to stay detail-oriented and organized in a fast-paced, high-volume environment.
• Positive, high-achieving attitude with a desire to engage and interact with the team.
• Performance-motivated mindset, comfortable with clearly defined weekly expectations and quick action.
• Strong customer service orientation, including active listening, empathy, and clear communication.
• High emotional intelligence, with the ability to remain calm and professional in challenging situations.
• Proactive, problem-solving approach, with a tendency to "run at problems" and resolve issues quickly.
• Interest in long-term career growth and development within a structured organization.
• Collaborative, friendly, and positive approach that aligns with a supportive team culture.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently, consistently meeting defined productivity and quality metrics (such as approximately 375 posted invoices per week with a 99.0% quality check rate).
• Perform three-way match reconciliations by comparing purchase orders, goods receipts, and invoices to ensure accuracy before payment.
• Apply appropriate tax plans to vendor invoices for multiple project locations, following established guidelines and procedures.
• Follow established accounts payable processes, procedures, and internal controls to ensure compliance and accuracy in all transactions.
• Provide excellent customer service to internal and external stakeholders, responding promptly to inquiries and promoting a sense of urgency around business-critical issues.
• Identify and communicate opportunities for process improvement within accounts payable workflows, and collaborate with internal and external partners to increase efficiency.
• Utilize Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Microsoft Teams, to manage daily tasks and communications.
• Use ERP systems, including SAP or similar platforms, to enter, track, and reconcile invoices and payments.
• Perform data entry, invoice processing, reconciliation, and other clerical tasks with a high level of attention to detail and accuracy.
• Maintain reliable and consistent attendance, adhering to standard business hours and demonstrating professionalism and punctuality.
• Collaborate with team members in a positive, friendly, and supportive manner to build a cohesive and high-performing team environment.
• Adapt to changing priorities and processes, demonstrating agility, problem-solving, and a willingness to learn and take on new tasks.
• Proactively address issues and discrepancies in invoices or payments, working across functions to resolve problems quickly and effectively.

Benefits

• Weekly pay
• Generous paid time off (such as 20 days of PTO in the first year and multiple paid holidays)
• Health, dental, and vision coverage
• A competitive 401(k) program with employer contributions
• Wellness program incentives
• Significant investment in training and development
• Tuition reimbursement
• On-site café environment with amenities such as a coffee shop
• Job shadowing program
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed