Lead Administrative and Financial Analyst (Administration Analyst / Specialist), Jack H. Brown College , Deans Office

California State University, San Bernardino•San Bernardino, CA

2d•$6,382 - $9,297•Onsite

About The Position

Under general direction, the Financial and Strategic Analyst provides advanced functional expertise and leadership in support of the Jack H. Brown College of Business and Public Administration (JHBC). The position leads budget planning, financial projections, data interpretation, analysis, and assessment to strengthen the college’s administrative functions. It develops financial models to support short- and long-term goals and informed decision-making. The role leads business innovation and process improvement, provides strategic and technical advice to college leadership, and manages complex financial and administrative programs with minimal supervision. It also leads the administrative support team, supports collaboration across departments, and helps ensure that college operations, policies, and procedures are effective and compliant with university requirements. The position is full-time, exempt, and probationary. During the academic year, the schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with some evenings and weekends. The summer schedule is Monday through Thursday, 7:00 a.m. to 5:30 p.m., with some evenings and weekends. Employees must reside in California. The offered salary depends on internal equity and experience; initial placement for qualified candidates is Step 1–Step 6, $6,382–$7,046 per month, within a classification range of $6,382–$9,297 per month.

Requirements

Bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Five to six years of related experience.
Extensive, in-depth knowledge of advanced theories, principles, methods, and practices relevant to the functional specialty, program, or organizational unit, including applicable policies, procedures, laws, and regulations.
Ability to exercise substantial judgment and discretion in interpreting and applying complex laws and regulations.
Broad knowledge of public and private entities, their organizational structures, systems, and functional areas, and the influence of external entities on an organization.
Ability to apply organizational knowledge to anticipate problems and assess the impact of proposed solutions across different areas.
Extensive knowledge of project management, research, and analytical methodologies.
Ability to interpret and integrate complex data to formulate appropriate courses of action with broad impact.
Ability to analyze complex problems from a future-oriented, broad perspective and develop proactive solutions connecting strategic goals to tactical operations.
Ability to use applicable information systems and applications for analysis, research, reporting, and projects.
Ability to communicate effectively with and influence diverse, high-level contacts inside and outside the CSU system.
Ability to use varied communication methods and formats, expertise, persuasion, and negotiation to build consensus and achieve short- and long-term objectives.

Responsibilities

Develop budget plans, financial projections, analyses, and assessments for JHBC.
Develop and maintain financial models to support college decision-making.
Monitor and administer contracts and grants, including timely invoicing and reimbursement processing in accordance with university policies and funding-agency requirements.
Maintain accurate financial records, prepare reports, and recommend ways to improve financial sustainability.
Lead coordination of facilities maintenance and capital improvement projects.
Guide administrative support staff on financial procedures and compliance with university guidelines.
Maintain and review college General Fund, State Trust, Philanthropic, and Auxiliary accounts, including purchase orders, check requisitions, travel requests, facility work orders, and faculty/staff requisitions as needed to ensure continuity during the Dean’s absence.
Lead business innovation and process-improvement efforts under the Dean’s general direction, developing strategic approaches to improve efficiency and effectiveness in daily operations.
Research and resolve complex problems, and serve as a resource for administration, faculty, and staff on university policies and procedures.
Monitor part-time faculty appointment contracts each semester for accuracy and policy compliance.
Ensure compliance with faculty additional-pay policies while processing stipends and reviewing faculty overload pay.
Monitor departmental procurement programs for cost-effectiveness and policy compliance; resolve financial and operational issues with university departments and related entities.
Support graduate-program strategic direction and manage the allocation and use of Graduate Business Professional Funds.
Lead the administrative support team, including Administrative Support Coordinators, the College Office Coordinator, and the Assistant to the Dean.
Provide a forum for discussing policy implementation, financial reporting, problem identification, and resolution strategies.
Promote cross-department collaboration and sharing of administrative best practices.
Participate in Senior Leadership Team meetings and provide insights and recommendations on policy and operational improvements.
Liaise between the Senior Leadership Team and Administrative Support Team to communicate and address administrative concerns and recommendations.
Act as lead for the College Office Coordinator, who leads the Dean’s Office Student Assistance staff.
Hold regular meetings to review assignments, set performance goals, and establish work priorities.
Train and orient administrative staff to improve their skills and effectiveness.
Provide input for staff evaluations and recommend constructive feedback and performance improvement plans when needed.
Monitor faculty office-space assignments and optimize allocation according to faculty needs and available resources.
Monitor procurement of furnishings, supplies, and equipment for alignment with budget constraints and college priorities.
Monitor college-wide attendance through time reporting and payroll certification, and review absence-management reports for accuracy and policy compliance.
Manage complex and critical programs with minimal supervision, applying advanced knowledge of organizational structures, policies, and procedures.
Conduct in-depth financial and operational analyses to support strategic, long-term planning.
Develop and implement policies and frameworks addressing emerging challenges and opportunities, including areas without established precedent.
Advise the Dean, Department Chairs, and Directors on strategic objectives and policy improvement; use data-driven insights to recommend and implement operational improvements.
Help lead business innovation initiatives that align with the college’s mission and long-term objectives.
Maintain high-level contacts within the university system and with external entities to facilitate partnerships supporting college goals.
Perform other related duties and special projects in support of departmental, divisional, and University goals.